Management Assistant (OA)

Defense Logistics Agency•Battle Creek, MI

About The Position

The Management Assistant (OA) performs administrative and management support work, including budget support, personnel training, surveys, projects, scheduling, and preparation of visual aids. The role compiles and gathers financial data, maintains control of program expenditures and operating funds, projects allocation requirements, and verifies claims for cost reimbursement. It also uses a variety of software packages; assists with comprehensive surveys and complex projects; schedules appointments and arranges the time and location of meetings; and prepares graphics, charts, and diagrams for review and analysis.

Requirements

Be a U.S. citizen.
Have one year of specialized experience directly related to the position. For GS-07, this experience must be at the GS-05 level or equivalent for current or former federal civilian employees, or at the GS-06 level or equivalent for other applicants.
Specialized experience may include assisting with or conducting training or briefings; studying internal procedures and recommending improvements; and corresponding with higher headquarters to clarify or resolve problems.
Type at least 40 words per minute.
Meet applicable eligibility requirements, including time-in-grade for General Schedule positions, time-after-competitive appointment, minimum qualifications, and other regulatory requirements by the announcement’s closing date.
Provide transcripts or other documentation if using education to qualify; unofficial transcripts are acceptable at application unless otherwise stated.
Foreign education used to meet qualification requirements must be evaluated by a qualified private organization as equivalent to U.S. education, or receive full credit for courses at an accredited U.S. college or university.
Meet the applicable suitability or fitness determination; an unfavorable background check may be grounds for removal.
Comply with DLA drug testing requirements if selected for a testing-designated position.

Responsibilities

Compile and gather financial data for budget support.
Maintain control of program expenditures and operating funds.
Project allocation requirements and verify claims for cost reimbursement.
Perform personnel training duties.
Use a variety of software packages.
Assist in conducting comprehensive surveys and complex projects.
Schedule appointments and arrange meeting times and locations.
Prepare visual aids, including graphics, charts, and diagrams, for review and analysis.