Management and Program Assistant

Federal Aviation Administration • Broomfield, CO

4d

About The Position

This position is a Management and Program Assistant within the Air Traffic Organization, Air Traffic Services. Assignments will support managers, staff, and other employees in day-to-day operations. Duties include performing a combination of routine, multiple, and varying administrative tasks in support of agency administrative programs, policies, and procedures. The role assists managers, support staff, and other employees in day-to-day operations, applying experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments may include initiating requests for personnel actions, coordinating with HR, maintaining organizational systems, compiling financial information for budget requirements, modifying automated systems for tracking funds, initiating procurement requests, ensuring effective management of agency property, performing time and attendance duties, and utilizing the travel system for authorizations and vouchers. The position also ensures compliance with security guidelines and policies for access credentials and independently uses various software to prepare reports, graphs, and charts. Work is performed under general supervision with considerable independence in planning time and coordinating as needed. Established policies and procedures provide guidance, but allow for discretion in selecting approaches or recommending new ones. Problems are resolved independently, and guidance is provided to lower-level support staff. Work is reviewed periodically for policy compliance and alignment with project requirements, impacting the effectiveness and efficiency of administrative services.

Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• Qualifications must be met by the closing date of the vacancy announcement.
• To qualify at the FV-F, FG/GS-9/10, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8 level.
• Specialized experience is: Experience compiling, tracking and providing support for variety of programs
• Specialized experience is: Experience providing general office administration

Responsibilities

• Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).
• Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance.
• Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status.
• Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.
• Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle.
• Initiates or reviews procurement requests for equipment and other items as needed.
• Ensures justification of requested items meet criteria for expenditures.
• Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.
• Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences.
• Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.
• Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors.
• Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Learn more about federal benefits .

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed