Management and Program Analyst - Activations Project Manager

Veterans Health Administration • Palo Alto, CA

8d • Onsite

About The Position

The employee will be assigned to the Facilities Management Service, Project Development Section, at the VA Healthcare System in Palo Alto, California. The position plans, coordinates, and executes building and space activation, transition, and deactivation activities across the campus. It also supports capital asset planning, manages space assignments, and provides project management for capital construction projects to optimize facility utilization and align facilities with strategic goals.

This is a multi-grade career ladder position. At the GS-11 level, assignments are more limited in scope and are performed with less independence; the employee progressively develops the background to perform at the GS-12 full-performance level. Promotion is discretionary and depends on satisfactory performance, availability of higher-level work, and available funding.

The role formulates transition budgets and plans, coordinates furniture, fixtures, equipment, and capital equipment needs, and oversees related procurement, staging, warehousing, and installation. It works with clinical and administrative services and a broad range of facility specialists to ensure building activations are coordinated and that infrastructure is included in construction documents. The employee serves on project teams, leads Integrated Project Teams, provides project management guidance, develops future projects for the facility's capital construction portfolio, and advises on space management and assignments.

The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is not virtual; the employee must live within or be willing to relocate within commuting distance of the duty location. Evening and weekend work may be required, along with infrequent overnight travel. Recruitment and relocation incentives are not authorized.

Requirements

• One year of specialized experience equivalent to at least the GS-9 level in the Federal service, typically in or related to the work of the position. Specialized experience includes project management in a commercial or healthcare/medical environment; formulating transition budgets; planning and coordinating capital equipment; managing space assignments and construction project activations; advising senior leadership; and preparing management reports.
• Alternatively, a related Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or an LL.M. may substitute for experience.
• A combination of qualifying graduate education and experience may be used to meet the qualification requirements.
• Obtain Level II Federal Acquisition Certification in Program and Project Management (FAC-P/PM) within the first six months of employment.
• Must be a U.S. citizen.
• Must complete the application, questionnaire, and required online assessment.
• Males born after December 31, 1959, must be registered with Selective Service.
• Must be able to complete a background/security investigation and online onboarding requirements.
• Must participate in the VA seasonal influenza vaccination program as a Department of Veterans Affairs Health Care Personnel employee.
• Must serve a one-year probationary period.
• Must live within or be willing to relocate within commuting distance of the duty location.
• Must be able to work within conflicting deadlines and shifting priorities.
• Experience must be documented on the resume with job title, duties, start and end dates by month and year, and hours worked per week.
• If relying on education to qualify, must submit transcripts; education must be from an institution recognized by the U.S. Department of Education. Foreign education requires a Certificate of Foreign Equivalency.

Responsibilities

• Formulate transition budgets, create phasing and transition plans, and coordinate with project managers and facility contract officer's representatives on building activation and fit-up.
• Meet with clinical and administrative services to identify furniture, fixture, and equipment needs, develop tracking spreadsheets, and oversee procurement.
• Communicate with service chiefs and staff about renovations, transitions, phasing, deactivation, and moving schedules through scheduled meetings and conference calls.
• Plan and coordinate capital equipment and non-recurring furniture, fixture, and equipment activities, including warehousing, staging, and installation.
• Coordinate activation activities with facility planners, interior designers, medical equipment planners, infection control, safety, engineering, supply chain, information technology, contracting officers, and service and section chiefs.
• Ensure construction documents incorporate the infrastructure needed to support furniture, fixtures, and equipment before contract award.
• Serve on assigned project teams in a consultative role, helping ensure compliance with VA project management policies, processes, and procedures.
• Independently lead Integrated Project Teams, including project approval, acquisition submission, and review processes.
• Provide oversight, direction, guidance, and technical expertise for assigned project components.
• Formulate future projects within the facility's capital construction portfolio.
• Provide professional advice to peers, subordinates, administrators, and managers, and provide project management for construction or activation efforts.
• Serve on the facility Space Committee and coordinate and recommend space assignments to leadership.
• Provide technical guidance on space management and make or recommend significant changes to space management policies and program space realignment.
• Conduct inspections and surveys of construction sites.
• Perform other related duties as assigned.

Benefits

• Federal employee benefits package for employees and their families, subject to position-specific eligibility.
• Potential credit toward annual leave accrual for qualifying prior work or military service, subject to approval before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree