Management Analyst

City of Lake Elsinore•Lake Elsinore, CA

5d•Onsite

About The Position

Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required. This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis.

Requirements

Bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field
Three (3) years of professional administrative, analytic, or budgetary experience, preferably within a government agency
Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire
Principles and practices of municipal management and government
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility
Research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
Complex arithmetic and statistical techniques
Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs
Public agency budget development and administration; sound financial management policies and procedures
Principles and practices of contract administration
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly
Record-keeping principles and procedures
Principles of providing functional direction and training
City and mandated safety rules, regulations, and protocols
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities
Plan and conduct effective management, administrative, and operational studies
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner
Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports
Plan, organize, and carry out assignments from management staff with minimal supervision
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials
Interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed
Maintain accurate files and records
Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action
Research, analyze, and evaluate new service delivery methods, procedures, and techniques
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards
Plan, organize, and coordinate the work of assigned staff
Effectively provide staff leadership and work direction
Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Operate an office computer and a variety of word processing and software applications.

Nice To Haves

Experience preferably within a government agency

Responsibilities

Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department
Participates in the development of department goals and objectives; participates in the development of the department budget
Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems
Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs
Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations
Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation
Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions
Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices
Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities
Confers with other management staff regarding provision of administrative and support services
Maintains accurate records and files; develops storage of records and retention schedules
Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs
Develops and utilizes spreadsheets, databases and other computer applications required to carry out assigned studies, projects and reports
Observes and complies with all City and mandated safety rules, regulations, and protocols
Performs other duties as assigned