Management Analyst, Senior

Town of Queen Creek•CIP Building, AZ

3d•Onsite

About The Position

This position is assigned to the Finance Department and will primarily support the Capital Improvement Program (CIP) Finance Division. Positions assigned to this class are responsible for performing a variety of advanced to complex technical and program related duties as required to support an assigned or assigned Town program(s). This is a fully qualified and experienced level professional classification in the management support and analysis job family. Incumbents perform the full range of duties that demonstrates knowledge of expected functional requirements or performance specifications within assigned functional area. Work involves the application of sound principles and best practices associated with planning and problem solving. Works independently and performs varied assignments requiring broad knowledge in accounting/finance. Refers complex issues to management.

Requirements

Bachelor’s Degree in a related field and 5 years of related experience; or an equivalent combination of directly related education and experience.
Municipal administration principles, practices, and procedures
Principles, practices and techniques related to professional level oral and written communications
Operational processes and procedures in assigned are of responsibility
Complex mathematical calculations
Reading, comprehending and applying complex technical, legal, scientific and other related documents
Advanced principles and practices in assigned area of responsibility
Budgeting principles and practices
Public involvement processes including meeting posting and notices, media, public relations, meeting organization, and open meeting laws
Research and statistical methods and techniques used in public administration
Project administration
Customer service principles
Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities
Principles and practices in assigned area of responsibility
Applicable Federal, state and local laws, codes, ordinances, rules and regulations
Project administration principles and practices
Budget planning and administration
Methods, policies, and procedures involved in purchasing a large quantity and variety of materials, supplies, equipment, and services
Planning, organizing, preparing, and presenting information, both verbally and in writing, for various audiences
Performing complex integrative mathematical calculations
Reading and interpreting complex technical, legal and/or scientific literature
Administering and analyzing budget information
Evaluating program and/or departmental performance
Listening and communicating effectively and tactfully with various audiences
Exercising resourcefulness when addressing and resolving problems
Making complex decisions and interpretation in accordance with established rules, policies and procedures
Researching, analyzing, and preparing information and/or recommendations
Maintaining confidentiality and exercising good judgment in handling sensitive information
Analyzing complex data, drawing logical conclusions and make sound decisions and recommendations based on findings
Interpreting, applying and explaining applicable Federal, state and local laws, codes, ordinances, rules and regulations
Using computers and related software applications
Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction
Analyzing bid proposal and contract provisions to ensure compliance with Town policies, and public procurement
Comprehending and making inferences from complex written material and verbal and/or written instructions

Nice To Haves

When assigned to IT, incumbents cannot be on the Office of Inspector General (OIG) list of Excluded Individuals/Entities (LEIE).

Responsibilities

Monitors and keeps abreast of applicable Federal, state and local laws, codes, rules, regulations, standards, policies and procedures related to assigned programmatic area(s); identifies proposed changes and determines impact; communicates proposed and/or approved changes; monitors and assists in ensuring Town compliance.
Develops staff reports to Council and other Boards/Commissions; coordinates meetings; develops agendas; and provides information to appropriate internal staff for public posting.
Preparation and analysis of budget; prepares budget to actual variance analysis, identifying patterns; prepares budget forecasts; develops cost analyses; prepares a variety of departmental budget documents and correspondence including, base budgets, budget narratives, supplemental requests, staffing analyses, and related items.
Compiles, analyzes and presents department program performance measures.
Studies complex operational and/or programmatic problems and makes recommendations on improvements; evaluates recommended changes in organization, policy, and procedures and reports on the merits of the recommendations.
Researches and responds to inquiries and concerns; serves as liaison between various stakeholder groups and assigned department.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
Performs extensive research for special project or assigned programmatic area(s); collects information on operational and administrative problems and performs comprehensive analysis; synthesizes information and makes recommendations on policy issues; prepares comprehensive administrative, operational, and statistical reports or manuals for use by internal and/or external organizations.
Prepares quarterly and annual reports applicable to assigned area of responsibility and submits to appropriate internal departments or external agencies; may serve as a liaison between applicable external agencies and the Town.
Prepares reports of program/division/department activities and trends.
Attends various meetings to function as a representative for a division/department/Town; coordinates division/department retreats and on-site trainings; facilitates and speaks at conferences and workshops; prepares and gives presentations.
Reviews, responds to and resolves a variety of requests or complaints from employees and/or the general public requiring interpretation of regulations, policies and procedures; research background and confer with management and legal counsel to determine the Town’s position on the issue; communicates with parties involved; coordinates/implements solutions to resolve problems.
Preparation and administration of division/department budgets; assists in the development, interpretation and administration of department goals, objectives, policies, and procedures.
Makes presentations to a variety of internal and external stakeholders.
Responds to requests for information from a variety of agencies, internal departments, and/or external constituents.
Manages special and ongoing projects for executive management staff.
Prepares and monitors annual department operating budgets and mid-year budget adjustments.
Responsible for the procurement of a wide variety of materials, supplies, services.
Manages annual contracts for a wide variety of supplies, services, consultants and capital equipment.
Contract administration documents including contract expiration notices, contract summaries.
Performs related work as assigned.