Management Analyst - Revenue and Procurement

City of West Linn•22500 Salamo Rd. West Linn, OR

4d•Onsite

About The Position

Under the guidance of the Finance Director, or Finance Manager as assigned, this position is responsible for a variety of processes associated with the City’s financial and procurement functions. These functions may include any of the following: advising on and coordinating the purchase of goods and services by City departments, managing the City’s formal bidding processes, grant writing, grant tracking, and/or other relative tasks in support of the Finance Department. Position serves as a business partner to all City department managers regarding procurement, grants, and business process issues.

Requirements

Graduate of a four (4) year college with a bachelor’s degree in accounting, finance, business administration or related field.
Required computer skills include high level of technical knowledge of financial applications, spreadsheets and word processing.
Satisfactory equivalent combination of applicable experience, education and training which ensures the ability to perform the work, as determined by the hiring authority, may be substituted for the above.
Requires ability to perform and analyze detailed work involving numeric data and to maintain moderately complex financial information.
Must have excellent communication and customer service skills to be successful in this position.

Nice To Haves

Certified Professional Public Buyer (CPPB) or Certified Purchasing Manager (CPM) preferred.
Preferred five (5) years of experience in managing a municipal purchasing program and/or right of way program.

Responsibilities

Supports the development and implementation of procurements for goods, materials, equipment, and services across all departments; works with staff to determine requirements, specifications, costs, and availability; obtains written and verbal quotes; coordinates purchases among vendors, departments, and government agencies; prepares purchasing estimates for budgetary purposes; reviews, verifies, and processes purchase requisitions.
Initiates, prepares, and reviews quotes, bid packages, and requests for proposals (RFPs); coordinates the RFP process with staff; advertises bid opportunities and disseminates bid information; maintains plan holder lists; provides leadership and guidance during bid meetings; facilitates evaluation and debrief meetings; receives and coordinates protest responses; receives and processes competitive bidding process exemption requests.
Coordinates with the City Attorney on the development and administration of contracts, and implementation of changes to City Code, Administrative Rules, bid & RFP templates, and purchasing contract agreements; drafts intergovernmental cooperative purchasing agreements, and provides information and representation as needed; maintains state contracts and prepares release orders.
Analyzes and interprets procurement data, specifications, commodity requirements, market prices, and trends; maintains and updates a variety of systems and records; recommends procedures and reporting formats to establish or improve processes; prepares and presents reports.
Establishes, maintains, and manages relationships with vendors and local businesses; negotiates with vendors; evaluates vendor performance; initiates negotiated settlements with vendors when issues arise.
Analyzes and reviews federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conducts analysis on best practices and trends, and formulates and recommends procurement policies.
Coordinate grant financial activities.
Research and assist departments with grant applications/writing.
Prepare grant reports and billings in accordance with applicable rules and regulations; advise and consult with departments on applications and financial reports.
Performs other duties as assigned.