Management Analyst III

Cherokee Federal•Washington, DC

1d•Onsite

About The Position

The Management Analyst III serves as an Executive Administrative Specialist supporting the Office of Outreach (T/Outreach). This position manages day-to-day office operations, provides high-level administrative support to the Office Director and personnel, and evaluates administrative procedures to improve organizational efficiency. The role supports scheduling, correspondence, information and records management, travel administration, operational policies and procedures, meetings and events, and high-priority projects and initiatives.

Requirements

Good interpersonal skills and the ability to interact professionally with Department officials.
Ability to perform analytical work in an office environment.
Strong written and oral communication skills.
Understanding of and experience implementing administrative concepts and principles.
Ability to adapt policies and procedures to immediate needs while demonstrating agility and comfort with ambiguity.
Experience conducting data analysis using specialized software such as R, Stata, Excel, and/or e2.
Must possess a TS/SCI security clearance.
Must pass pre-employment qualifications of Cherokee Federal.

Responsibilities

Manage day-to-day office operations and provide high-level administrative support to the Office Director and personnel.
Manage the overall Office schedule and Director’s calendar, including incoming document and meeting requests.
Manage the reservation and use of T Family Conference Rooms and T/Outreach Meeting Rooms.
Assist with the planning, logistics, and coordination of meetings, conferences, and special events sponsored by the Office.
Prepare and distribute announcements for weekly Office meetings.
Serve as the primary point of external contact for the Office, including receiving and directing telephone calls, answering questions, and greeting and assisting visitors.
Open and distribute incoming mail and order and maintain office supplies for personnel.
Operate standard office equipment, including PCs, copiers, scanners, and printers.
Ensure adherence to appropriate security protocols involving information handling, visitor access, and physical space management.
Coordinate draft memoranda, prepare official correspondence, compile data, and generate reports.
Copy documents, maintain official records, and research and update internal telephone directories.
Arrange official travel itineraries and authorizations, preferably using approved Department software platforms, currently e2.
Assist in planning, coordinating, developing, and implementing operational policies and procedures for Office operations.
Evaluate and advise management on the effectiveness of organizational methods and administrative support systems, including data management, records management, communications, forms, and documentation.
Develop new or modified administrative procedures and methodologies to streamline workflows and support regulatory alignment.
Perform internal management surveys to determine compliance with agency regulations, procedures, and sound management practices.
Advise on the potential benefits and uses of new technological tools to improve the efficiency of executive administrative support.
Represent the directorate in meetings and working groups involving Senior Officials within the Bureau, Department, and other Federal agencies.
Maintain active liaison with relevant partners in other offices, bureaus, agencies, and USG-external institutions to coordinate projects, policies, and initiatives and resolve operational issues.
Provide support for special high-priority projects and initiatives.
Perform other job-related duties as assigned.