Management Analyst III (Executive Assistant) - CIV

CGI • Washington, DC

11h • Onsite

About The Position

CGI Federal is seeking a Management Analyst III (Executive Assistant) to support the Civil division of DOJ in Washington, DC. At CGI Federal, we refer to our professionals as "partners" to emphasize that everyone who joins our team is an owner and empowered to engage in the challenges and rewards of building a world-class company.

Requirements

• Excellent customer service
• Attention to detail
• Proficiency with Microsoft Word, SharePoint, and Adobe Acrobat
• Effective communication
• Strong writing and organizational skills
• Critical thinking
• Ability to work in a fast-paced environment
• Experience providing administrative support to high-ranking Executives is essential
• US Citizenship is required
• Ability to obtain DOJ-issued clearance and meet all security requirements

Nice To Haves

• Document Management
• MS Office365 Administration
• Customer Service & Support
• Records Management

Responsibilities

• Assist senior management within the Office of the Assistant Attorney General (OAAG) and the Office of Management Programs (OMP) on special programs, projects, and unique assignments.
• Prepare briefing materials for the Executive Officer and senior DOJ officials.
• Handle sensitive administrative policy and operating procedure assignments, as well as special tasks for senior OMP officials.
• Draft, edit, and proofread memoranda, letters, reports, and requests as assigned.
• Perform general clerical tasks such as filing, copying, sorting, mailing, arranging meetings, maintaining calendars, and preparing reports.
• Greet guests and customers in person or by phone, and direct inquiries appropriately.
• Maintain the Executive Officer's calendar and provide daily updates on appointments.
• Receive and route routine internal and external communications, including phone calls, emails, calendar appointments, and mail.
• Read, research, and route correspondence; draft letters and documents; collect and analyze information; manage telecommunications.
• Greet guests and customers in person or by phone, and direct inquiries as needed.
• Liaise with administrative areas such as human resources, budget, finance, facilities, and records management.
• Compose routine correspondence and emails.
• Develop and maintain an online filing system according to the CIV file plan and coordinate the archival schedule.
• Participate in the onboarding and exiting of Division staff.
• Update and manage email distributions and division listings.
• Use E2 to administer travel arrangements, authorizations, expense reports, and reimbursement tracking.
• Manage local travel expenses, reporting, and records.
• Assemble background information for reports, meetings, and conferences.
• Review incoming documents and outgoing Memoranda for accuracy and compliance.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
• 401(k) Plan and Profit Participation for eligible professionals
• Paid Time Off (PTO)
• Paid Federal Holidays
• Health & Welfare Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed