Management Analyst II

State of Delaware•Dover, DE

About The Position

Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas. We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession. For more information, please visit https://dhss.delaware.gov/dhss/ today! Summary Statement This position is responsible for managing and monitoring grant budgets and expenditures. Responsibilities include reviewing daily payments; reconciling and analyzing grant budgets; preparing grant reports and monitoring operating budgets; overseeing General Funds (GF) and Appropriated Special Funds (ASF); reviewing and processing grant award letters; processing grants within the State’s accounting system, First State Financials (FSF), including submission for Clearinghouse approval; assisting with the preparation of federal grant audits; and performing other related duties as assigned. Essential Functions Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Interviews agency staff, observes work processes and gathers data relating to operational and managerial practices and procedures for use in evaluating services provided and/or determining compliance to goals and objectives. Reviews, performs statistical analysis and interpretation of collected data relating to policies, procedures, organization, managerial and operational practices; Defines and may make recommendations for correcting problems. Analyzes data gathered and develops solutions or alternative methods of proceeding. Analyzes and evaluates the effectiveness of operations in meeting established goals and objectives. Provides technical assistance in understanding and developing management objectives and controls for resolution of issues and concerns. Studies pertinent background material such as legislation, administrative orders and regulations. Makes recommendations for and assists in the implementation of new techniques or procedures to improve methods of operations, strengthen controls, and effectively utilize resources. Documents findings of studies and prepares recommendations for implementation of new systems, procedures, or organizational changes. May supervise administrative support and/or paraprofessional staff. Supervision is exercised over at least two or more merit full time positions per the Merit Rules. The elements of supervision include planning, assigning, reviewing, evaluating, coaching, training, recommending hire/fire and discipline.

Requirements

Six months experience in conducting studies which includes evaluating operations, programs, services, policies and procedures to determine efficiency, effectiveness, whether goals and objectives are met and compliance with laws, rules, regulations, policies and procedures.
Six months experience in descriptive statistics such as the mean, median, mode or standard deviation.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in narrative report writing.
Knowledge of designing studies which includes determining study goals and objectives, information needed, data sources, sampling and collection methods.
Knowledge of making recommendations for continuation or changes to operations, programs, services, policies or procedures based on findings.
Knowledge of inferential statistics such as correlation, t-tests, f-tests or analysis of variance.

Responsibilities

Managing and monitoring grant budgets and expenditures.
Reviewing daily payments.
Reconciling and analyzing grant budgets.
Preparing grant reports and monitoring operating budgets.
Overseeing General Funds (GF) and Appropriated Special Funds (ASF).
Reviewing and processing grant award letters.
Processing grants within the State’s accounting system, First State Financials (FSF), including submission for Clearinghouse approval.
Assisting with the preparation of federal grant audits.
Performing other related duties as assigned.
Interviewing agency staff, observing work processes and gathering data relating to operational and managerial practices and procedures for use in evaluating services provided and/or determining compliance to goals and objectives.
Reviewing, performing statistical analysis and interpretation of collected data relating to policies, procedures, organization, managerial and operational practices.
Defining and potentially making recommendations for correcting problems.
Analyzing data gathered and developing solutions or alternative methods of proceeding.
Analyzing and evaluating the effectiveness of operations in meeting established goals and objectives.
Providing technical assistance in understanding and developing management objectives and controls for resolution of issues and concerns.
Studying pertinent background material such as legislation, administrative orders and regulations.
Making recommendations for and assisting in the implementation of new techniques or procedures to improve methods of operations, strengthen controls, and effectively utilize resources.
Documenting findings of studies and preparing recommendations for implementation of new systems, procedures, or organizational changes.
Supervising administrative support and/or paraprofessional staff, including planning, assigning, reviewing, evaluating, coaching, training, and recommending hire/fire and discipline.