Management Analyst I

Fairfax County • Fairfax (Ej32), VA

3d • Onsite

About The Position

Provides a full range of professional support to the Board of Supervisors (BOS) and the Planning Commission (PC). Specific duties include assisting with the development of agendas and board packages, maintaining knowledge of board package software, ensuring materials meet accessibility standards, serving as the agency coordinator for Virginia Freedom of Information Act (VFOIA) requests, managing the distribution and filing of Statement of Economic Interests forms, tracking training compliance for BOS and IDA members, and staffing Planning Commission evening meetings. The role also involves conducting special projects as directed.

Requirements

• Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
• Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level (can serve as a bridge class).
• Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned.
• Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management).
• Ability to identify possible solutions for solving business problems.
• Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations.
• Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency.
• Ability to communicate effectively orally and in writing.
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data.
• Ability to provide effective, professional, and responsive customer service.
• Ability to exercise tact and discretion.
• Ability to analyze and complete complex tasks, with limited direction.
• Ability to multitask and handle competing tasks simultaneously in a deadline-driven environment.
• Ability and experience meeting deadlines.
• Must be able to work evening hours.
• Must be able to complete a criminal background check.

Nice To Haves

• Bachelor's degree in management, public administration, or related field.
• Experience working directly with elected and/or appointed officials.
• Experience working directly with Board, Authority, Commission, or Committee.
• Experience with substantial scheduling and calendar management.
• Experience with handling VFOIA requests.
• Experience with web posting.
• Proficient in Foxit and Microsoft Office (Word, Excel, and Outlook).
• Experience working with board package software such as Diligent Board Books compiling reports, correspondence, and packages for public meetings.
• Experience working with Sharefile.
• Experience managing financial disclosure processes including distributing forms, tracking submissions, and maintaining records.
• Strong skills and significant work experience in writing, proofreading, and editing, with attention to detail.
• Excellent oral and written communication skills.
• Successful experience in working both independently and as part of a team.
• Bilingual in English and another language.

Responsibilities

• Assists with the development of Board of Supervisors agendas and Board packages, including web and electronic board book versions, and supports related web postings.
• Maintains knowledge of Board package software and reviews Board items to ensure alignment with applicable Fairfax County codes, policies, and procedures.
• Participates in ensuring that all Board of Supervisors meeting materials meet applicable accessibility standards and legal requirements.
• Serves as the agency coordinator for Virginia Freedom of Information Act (VFOIA) requests and tracks all VFOIA requests received by the office.
• Maintains a working knowledge of County VFOIA procedures and processes.
• Responsible for entering meetings into the county’s Public Meetings calendar for the Board of Supervisors and the Planning Commission in accordance with VFOIA.
• Manages the county-wide distribution, receipt, and filing of Statement of Economic Interests forms in accordance with state law and County Code.
• Maintains a liaison with the Virginia Conflict of Interest and Ethics Advisory Council on matters related to filings.
• Tracks BOS and IDA members' VFOIA and COIA training.
• Notifies Clerk to Board and IDA members of upcoming required training and maintains records of compliance.
• Staffs Planning Commission evening meetings.
• Conducts special projects at the direction of the division director and director.

Benefits

• Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
• Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level