Management Analyst I/II

City of Elk Grove•Elk Grove, CA

2d•Onsite

About The Position

The City of Elk Grove is seeking an experienced, highly analytical professional for the position of Management Analyst I/II. This role involves managing complex financial and programmatic assignments within a large capital improvement program. The ideal candidate will understand the interplay between project scope, funding, financial controls, schedules, procurement, grants, reimbursements, and regulatory requirements, translating this into actionable analysis and recommendations. Strong financial and analytical skills, sound judgment, attention to detail, and the ability to identify risks are essential. The position requires comfort working across organizational boundaries, coordinating with various departments and external agencies, managing multiple priorities, interpreting complex funding and grant requirements, developing tracking and reporting tools, and communicating effectively with diverse audiences. Experience with municipal CIP programs, capital project financial management, grant administration, transportation funding, reimbursement processes, or project controls is highly desirable.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, accounting, finance, or a related field.
Management Analyst I: Two (2) years administrative, financial, or budgetary experience.
Management Analyst II: Two (2) years of increasingly responsible experience performing professional administrative, financial, and budgetary analysis in a municipal or similar setting.
Knowledge of principles, practices, methods, and techniques of effective technical, administrative, budgetary, and financial record keeping, report preparation, comparative analyses, and presentation.
Knowledge of principles and practices of project management.
Knowledge of principles and practices of contract negotiation, preparation, and monitoring.
Knowledge of principles and practices of program development and administration.
Knowledge of methods and techniques of effective technical, administrative, and financial record keeping, data collection, and research.
Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
Knowledge of pertinent federal, state, and local laws, codes, and regulations.
Knowledge of principles and applications of critical thinking and analysis.
Knowledge of techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Knowledge of recent and on-going developments, current literature, and sources of information related to the operations of the area of assignment.
Knowledge of methods and techniques of preparing technical and administrative reports, and general business correspondence.
Knowledge of City and mandated safety rules, regulations, and protocols.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Knowledge of diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to participate in planning, organizing, coordinating, and evaluating assigned programs, projects, events, or technical area.
Ability to develop policies, procedures, goals, and objectives.
Ability to apply principles and practices of public administration, including finance, budgeting, and procurement methods.
Ability to prepare clear and concise technical, administrative, and financial reports.
Ability to research, manage, and monitor contracts and agreements.
Ability to perform a range of professional analytical, programmatic, and administrative duties involving independent judgment and personal initiative.
Ability to collect, evaluate, and interpret varied information and data.
Ability to establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
Ability to understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities.
Ability to understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
Ability to work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Ability to effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Ability to engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Experience with municipal CIP programs.
Experience with capital project financial management.
Experience with grant administration.
Experience with transportation funding.
Experience with reimbursement processes.
Experience with project controls.

Responsibilities

Assists in the development and implementation of goals, objectives, policies, and priorities for assigned functions, operations, and/or program areas.
Researches, implements, and administers policies, procedures, and changing business practices and processes for assigned area(s).
Coordinates, structures, and oversees ongoing or special programs as assigned.
Plans, coordinates, and evaluates assigned programs or projects.
Identifies projected consequences of proposed actions and implements recommendations in support of goals.
Organizes and prioritizes timelines and project schedules.
Participates in the budget development and administration for assigned area(s) of responsibility.
Analyzes proposed capital, operating, and maintenance expenditures.
Prepares reports and analyses related to the impact of budgetary decisions.
Prepares financial forecasts.
Tracks and monitors budget expenditures.
Creates and enters fee codes in the financial system in collaboration with the Finance Department.
Organizes cash receipts and accounts receivables for updates to the general ledger.
Researches transactions and resolves discrepancies.
Plans, coordinates, and evaluates activities associated with assigned contracts.
Participates in research and evaluation of proposed contractual obligations and agreements.
Prepares requests for proposals (RFPs).
Assists in contract negotiations and administration.
Monitors compliance with applicable contractual agreements.
Reviews and revises project specifications and contracts.
Verifies bid schedule quantities and technical specifications.
Collaborates with risk management, legal, city clerk, and purchasing officer to bid projects.
Responds to contractors.
Reviews all bid submissions.
Communicates bid approvals.
Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a department.
Performs duties in support of various administrative operations and activities within assigned area(s) of responsibility including special projects, research studies, budget analysis, and other specialized functions.
Creates purchase requisitions, processes invoice payments, and accounts receivable invoices.
Reviews and approves claims.
Reviews and approves purchases within approved dollar amount parameters such as office supplies and personal protective equipment.
Assists in resolving operational and administration issues.
Identifies issues and conducts research to find alternative solutions.
Makes and assists in the implementation of recommendations.
Prepares various public outreach and informational materials including newsletters and brochures.
Provides program support.
Preparation and review of brochures, letters, newsletters, and other publications.
Participates in outreach events.
Attends and participates in professional group meetings.
Stays abreast of new trends and innovations in business and public administration and issues related to area of assignment.
Responds to and resolves difficult and sensitive complaints and inquiries from members of the public.
May provide administrative support for departments, outside agencies, and/or Commission/Committee meetings.
Performs related duties as assigned.