Maintenance Service Administrative Assistant

Smith & Wesson Brands, Inc.•Springfield, MA

3d•$21 - $30•Onsite

About The Position

Providing administrative support to the Manufacturing Maintenance Department. Responsible for the handling of confidential information, requiring good judgment, discretion, and sound technical skills. Must be able to work independently and as part of a team on special projects. Must be able to interact and communicate with individuals at all levels of the organization. The position requires continuous attention to detail and the ability to work in a fast-paced environment, while managing multiple tasks and priorities.

Requirements

Associates Degree in Business or related field, or equivalent work experience
3 - 5 years' experience performing general office duties and procedures

Responsibilities

Communicate with Vendors to obtain quotes / pricing.
Maintaining all office supplies and equipment (ordering supplies, replacing toner, adding paper, programming phone numbers on fax machine, calling in office vendors for repairs)
Answering and screening telephone calls; filing, data entry, report generation, and data verification
Obtaining Quotes / sourcing parts / procure items for parts
Checking Re-Order List daily to determine what stock items need to be restocked
Working with various software systems to update information as related to parts ordering and record keeping
Process and manage purchase requests
Maintaining / building relationships with vendors.
Assisting with budgeting process and compiling data of expenditures.
Assist with internal logistics of parts and management of inventory.
Shopping around to new vendors / suppliers to try to obtain costs savings
Organizing site visits for vendors, customers, and other business partners
Communicating with customers and vendors regarding meetings and deliverables.
Cross department collaboration to process day to day activities and continuous improvement projects.