Administrative Assistant- Maintenance

EssilorLuxottica Group•McDonough, GA

5d•Onsite

About The Position

The Facility Maintenance Administrative Assistant is responsible for and provides administrative support to the Maintenance Team; makes recommendations for improvements and develops work flow processes and procedures. The Administrative Assistant is a team player and demonstrates consistent high-level performance and maintains the utmost professional demeanor and highest level of confidentiality and trust.

Requirements

Associates degree
5+ year’s administrative experience
Advanced proficiency with Word, Excel, PowerPoint, Outlook, Visio, etc.
Strong organizational and prioritization skills, and ability to balance multiple tasks
Strong project management skills
Ability to work independently and exercise sound judgment
Advanced grammar and English skills

Nice To Haves

Bachelor’s Degree
Materials Management Purchasing and Vendor Services
5-10 years of Administrative Management experience; proficient in Microsoft Office (Word, Excel, and PowerPoint)
Excellent customer service, communications, and interpersonal skills
Ability to work independently
Demonstrates customer and employee sensitivity
Excellent written and verbal communications skills
Strong critical thinking skills
Strong data gathering and analysis; use of spreadsheets to crate tracking for metrics is a plus

Responsibilities

Work Order System - Megamation Software; Enter, track, assign, manage, and close maintenance work orders
Purchasing Receiving supplies and parts
Inventory & Cycle Counting
Space Management – Set up of conference rooms, classes, office assignment, etc.
Monitoring Vendor Processes/ Services with outside contractors for the Facility-Housekeeping, Food/Vending, Landscape, Pest Control, Janitorial, Waste Management, and more.
Assumes additional responsibilities and perform special projects as needed or directed.
Maintains various databases, spreadsheets, files, and/or filing systems; maintaining records or invoices.
Assist the maintenance team in the training and team development
Support, follow, and monitor all safety requirements / expectations
Collaborate across departments throughout the facilities and other channels for administrative tasks and needs.
Provides support for daily communications to senior leadership with regards to KPI Metric reporting and more
Organizes and prioritizes daily administrative responsibilities, organizes multiple projects with the senior team effectively; ensures important matters receive top priority. Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
Maintain calendars and meeting agendas.
Drafts correspondence as necessary and produces error-free and grammatically correct documents.
Organizes and coordinate complex meetings and events as required.
Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
Organizes and maintains files and sensitive information.
Maintains a high level of confidentiality and exercises good judgment.
Assists with generating and developing operational spreadsheets, forms, etc. as needed.
Any other duties as deemed necessary required or requested by Leadership or the Operation.