Maintenance Purchasing & Inventory Coordinator

Almag Aluminum•Brampton, ON

3d•CA$24 - CA$30•Onsite

About The Position

Reporting directly to the Maintenance Manager, the Maintenance Purchasing & Inventory Coordinator will be responsible for procuring all Maintenance-related inventory, receiving and putting away stock at the assigned location, tracking orders and coordinating with shipping to arrange and expedite orders as needed, updating the CMMS on a routine basis, and performing cycle counts to ensure stock accuracy.

Requirements

High school diploma or GED required; post-secondary education, technical training, or certification preferred
Minimum 2 years of experience in maintenance purchasing, maintenance inventory management, MRO inventory, or storeroom operations
Minimum 2 years of experience with vendor management, supplier relations, and contract coordination
Experience using CMMS/EAM systems such as SAP, Maximo, Oracle, Fiix, eMaint, MP2, or similar platforms
Experience with purchase order entry, invoice processing, inventory tracking, and document management
Experience working in manufacturing or industrial environments preferred
Valid forklift certification (counterbalance preferred) or ability to obtain upon hire
Strong knowledge of Microsoft Excel, Word, Outlook, and related business systems
Strong organizational skills with a high level of attention to detail and data accuracy
Basic understanding of manufacturing equipment, maintenance operations, and industrial tools
Working knowledge of MRO parts and components including electrical, mechanical, hydraulic, pneumatic, and consumables
Ability to read and interpret technical manuals, drawings, and equipment documentation to accurately identify and source parts
Ability to generate reports, maintain databases, and ensure accurate inventory and purchasing records
Strong communication and interpersonal skills with the ability to work effectively with vendors, suppliers, and internal teams
Ability to safely operate a forklift and lift up to 75 lbs

Nice To Haves

Knowledge of lean inventory and storeroom practices such as 5S, Kanban, and Vendor Managed Inventory (VMI) considered an asset

Responsibilities

Proactively monitor inventory levels and reorder parts and materials as needed to maintain optimal stock levels, supporting maintenance uptime, operational continuity, and cost efficiency
Obtain supplier quotes, compare options, and process purchase requisitions accurately and promptly
Manage purchase order lifecycle, including order entry, confirmation follow-up, and delivery tracking
Coordinate with Shipping/Receiving and vendors to expedite deliveries and resolve supply delays when required
Verify incoming materials against purchase orders for accuracy, quality, and completeness; resolve discrepancies promptly
Maintain accurate CMMS data, including inventory records, purchasing activity, and equipment-related parts information
Generate, analyze, and distribute reports from CMMS/EAM systems to support operational and maintenance decision-making
Conduct regular cycle counts and inventory audits to ensure accuracy and compliance with inventory controls
Maintain organized, efficient storeroom operations aligned with best practices and safety standards
Track, manage, and follow up on parts sent for repair, ensuring timely return and proper documentation
Monitor and maintain Vendor Managed Inventory (VMI) programs, ensuring supplier performance and stock reliability
Track issued and returned parts, ensuring accurate usage records and inventory reconciliation
Develop and publish KPIs related to inventory accuracy, service levels, supplier performance, and cost control
Identify opportunities for process improvement in purchasing, inventory control, and storeroom efficiency
Collaborate closely with maintenance, operations, and procurement teams to support equipment reliability and minimize downtime
Ensure compliance with internal procedures for purchasing, inventory control, and documentation standards
Support the Maintenance department with ongoing projects and assignments
Perform other duties and projects assigned by the Maintenance Manager