Maintenance Project Manager

SVN - Toomey Property Advisors•Mobile, AL

24d•$27 - $30

About The Position

SVN Toomey Property Advisors is seeking an organized, accountable Maintenance Project Manager to oversee repairs, unit turns, and property improvement projects across its managed portfolio. This is a management and field-oversight role, not primarily a hands-on maintenance technician position. The manager coordinates maintenance technicians and outside vendors, schedules, approved budgets, and job completion to ensure work is completed correctly and on time. The role oversees maintenance requests and projects from intake through verified completion, including establishing priorities, assigning technicians or vendors, preparing scopes of work, obtaining estimates, setting schedules, addressing delays, and coordinating emergency repairs under company procedures. It also oversees unit turns, including inspecting vacant properties, identifying rent-ready work, coordinating people and materials, and completing final inspections. The manager leads technicians and vendors by setting expectations, monitoring performance, coaching employees, identifying training needs, comparing vendor bids, and maintaining dependable vendor relationships. Responsibilities also include tracking costs against approved budgets, securing approvals for additional work, reviewing invoices, identifying recurring maintenance issues, and requiring appropriate documentation. The manager keeps property managers and residents informed, maintains accurate work-order and project records, and provides weekly updates on open work, unit turns, costs, and matters requiring management decisions.

Requirements

At least three years of relevant experience in property maintenance, construction, renovation, or a related field.
Experience coordinating multiple jobs, technicians, or contractors.
Ability to prepare scopes of work, evaluate estimates, and track project costs.
Practical knowledge of common residential repairs and judgment to recognize when a qualified specialist is needed.
Strong organization, follow-through, and problem-solving skills.
Ability to hold employees and vendors accountable professionally.
Clear written and verbal communication skills.
Comfort using work-order software, project-management tools, and spreadsheets.
Ability to travel regularly between properties in the service area.
Willingness to participate in a defined emergency or on-call rotation.

Nice To Haves

Residential or multifamily property-management experience.
Experience managing unit turns and occupied-property repairs.
Direct supervision of maintenance employees.
Experience with Buildium, Monday.com, or similar systems.
Experience managing renovation budgets and coordinating multiple trades.

Responsibilities

Oversee maintenance work and projects from the initial request through verified completion.
Review incoming maintenance requests, establish priorities, and assign technicians or vendors.
Develop scopes of work, obtain estimates, and establish realistic schedules.
Track active jobs and address issues before they cause delays.
Coordinate emergency repairs according to company procedures.
Inspect vacant properties, identify rent-ready work, prepare scopes and estimates, and coordinate unit-turn schedules.
Coordinate technicians, vendors, materials, and property access for unit turns.
Perform final inspections and verify work meets company standards.
Set daily priorities and expectations for technicians and vendors regarding quality, productivity, and communication.
Monitor performance and address missed deadlines or incomplete work.
Coach maintenance employees and identify training needs.
Obtain and compare vendor bids, maintain vendor relationships, and hold contractors accountable.
Track project spending against approved budgets and obtain required approvals before authorizing additional work or scope changes.
Review invoices against approved work and verified completion.
Identify recurring maintenance problems and opportunities to reduce repeat repairs.
Require appropriate notes, photos, and completion documentation.
Keep property managers informed about job status, delays, and anticipated completion dates.
Coordinate scheduling and access with residents and team members.
Keep work orders and project records accurate and current.
Provide weekly updates on open work, unit turns, project costs, and issues requiring management decisions.