Maintenance Planning and Support Specialist

ARES Corporation•Wallops Island, VA

1d•Onsite

About The Position

The Maintenance Planning and Support Specialist provides scheduling, planning, reporting, data management, and administrative support to help ensure maintenance activities are planned, coordinated, tracked, and completed. The role works with Maintenance Management, supervisors, planners, technicians, and other functional organizations to monitor work execution, report performance, and support continuous improvement of maintenance operations. The position is located at NASA's Wallops Flight Facility near Wallops Island, Virginia. The successful candidate is organized, detail-oriented, analytical, and proficient in Microsoft Excel. The role requires Excel-based maintenance tracking and reporting, including formulas, pivot tables, lookups, charts, and recurring management reports. Experience with IBM Maximo or another computerized maintenance management system (CMMS) is preferred. The position also requires NASA Public Trust (Tier 1) clearance and U.S. citizenship.

Requirements

High school diploma or equivalent required.
Microsoft Excel proficiency, including ability to develop, maintain, analyze, and present maintenance data using formulas, pivot tables, lookups, charts, and recurring management reports.
Proficiency in Microsoft Word and PowerPoint.
Strong organizational and time-management skills.
Strong attention to detail and ability to maintain accurate records.
Ability to manage multiple priorities and meet established deadlines.
Strong written and verbal communication skills.
Ability to analyze information, identify discrepancies, and develop practical solutions.
U.S. citizenship.
NASA Public Trust (Tier 1) clearance required.
Excel skills should include formulas and functions, sorting and filtering, pivot tables, charts and graphs, conditional formatting, data validation, lookup functions, data organization and reconciliation, and recurring reports and tracking spreadsheets.
Technical skills include data analysis and reporting, maintenance scheduling and tracking, and KPI development and performance reporting.

Nice To Haves

Associate or bachelor's degree in business, maintenance management, operations, engineering, or a related field.
Experience working in a maintenance, operations, manufacturing, facilities, aerospace, or industrial environment.
Experience with IBM Maximo or another computerized maintenance management system (CMMS).
Experience developing maintenance schedules and work plans.
Experience with maintenance KPIs and performance reporting.
Experience creating charts, formulas, and data analysis tools.
Understanding of preventive, corrective, and predictive maintenance processes.
Experience supporting Reliability-Centered Maintenance (RCM), asset management, or maintenance optimization programs.
Experience working in a government, aerospace, or regulated environment.

Responsibilities

Develop, maintain, and update weekly, monthly, and long-range maintenance schedules.
Coordinate scheduled maintenance activities with supervisors, technicians, operations, and other stakeholders.
Monitor scheduled work to ensure activities are planned, prioritized, and executed.
Identify schedule conflicts, resource constraints, overdue work, and potential impacts to maintenance objectives.
Track maintenance work orders from planning through completion and ensure status updates are accurate.
Assist with maintenance plans, schedules, and workload forecasts.
Support coordination of preventive, calibration, and predictive maintenance activities.
Maintain maintenance calendars and workload projections.
Enter, update, and maintain maintenance data in the CMMS.
Monitor work order data for accuracy, completeness, and timely updates.
Track preventive maintenance compliance, overdue work, backlog, labor utilization, and other maintenance performance indicators.
Assist with data cleanup and validation, identify discrepancies, and coordinate corrections with appropriate personnel.
Develop, maintain, and distribute recurring maintenance reports and dashboards.
Create Excel tools and reports to monitor maintenance performance, workload, schedules, backlog, and KPIs.
Analyze maintenance data to identify trends, discrepancies, and areas requiring management attention.
Consolidate information from multiple sources into clear and accurate management reports.
Support development and tracking of maintenance KPIs and prepare ad hoc reports and analyses for management.
Provide day-to-day administrative and analytical support to the Maintenance organization.
Prepare meeting materials, status reports, schedules, action-item trackers, and other maintenance documentation.
Maintain organized electronic records and maintenance documentation.
Track maintenance action items and follow up with responsible personnel as necessary.
Assist with audits, inspections, program reviews, and management presentations.
Support continuous improvement initiatives and process-development activities.
Coordinate maintenance scheduling and related information across the organization.
Work with the Maintenance Manager, Service Area supervisors, planners, technicians, engineering, and management; participate in maintenance planning meetings and provide current schedule and performance information.
Escalate scheduling, workload, data, and resource issues that may affect maintenance performance to the Maintenance Manager.