Maintenance Planner

UFP Industries•Clarksville, TX

12d

About The Position

The Maintenance Planner is responsible for planning and preparing maintenance work so activities can be completed safely and efficiently, with minimal impact to production. The role connects maintenance, operations, purchasing, and other supporting departments by developing clear work orders, identifying required labor and resources, coordinating parts and materials, maintaining preventive maintenance programs, and managing the maintenance backlog. The planner prepares future work while also supporting day-to-day emergency response, helping technicians and supervisors begin work with the necessary parts, tools, information, and job scope. Responsibilities include organizing parts inventory, scoping maintenance requests, estimating labor, developing and improving PM procedures, administering equipment records and work orders in the CMMS, supporting scheduling, reviewing equipment history, and coordinating with production and other departments.

Requirements

Strong organizational and communication skills.
High school diploma or equivalent.
Strong mechanical, electrical, industrial maintenance, or manufacturing equipment knowledge.
Ability to understand maintenance terminology, equipment components, and repair processes.
Ability to read equipment manuals, parts diagrams, schematics, and technical documentation.
Strong computer and documentation skills.
Ability to manage multiple maintenance priorities and work requests.

Nice To Haves

Previous industrial maintenance technician, maintenance planner, maintenance supervisor, or similar manufacturing experience.
Experience using MaintainX or another CMMS.
Experience developing preventive maintenance procedures and job plans.
Experience with maintenance parts and inventory management.
Familiarity with Microsoft Excel, Outlook, Teams, and other Microsoft 365 applications.
Experience working in a manufacturing or industrial environment.

Responsibilities

Organize and catalog parts inventory.
Review incoming maintenance requests and determine the required scope of work.
Develop detailed work orders with clear job descriptions and expected work steps.
Identify required labor, skills, tools, equipment, parts, materials, permits, and supporting documentation.
Estimate labor hours for planned maintenance activities.
Conduct field inspections and equipment walkdowns to scope work and confirm completed work meets operator and plant-floor satisfaction.
Identify manuals, drawings, procedures, safety information, and other documentation technicians need.
Prepare work so technicians can begin with minimal delays caused by missing information, materials, or resources.
Develop, maintain, and improve preventive maintenance procedures, using manufacturer recommendations and equipment history.
Ensure PM instructions describe inspection points, lubrication, adjustments, measurements, replacement criteria, and other required activities.
Review completed PM work and help establish appropriate PM frequencies.
Create and maintain equipment records and work orders in the facility CMMS, including equipment hierarchies, asset information, procedures, checklists, and supporting documentation.
Attach relevant manuals, photos, drawings, and procedures to work orders; maintain the planned-work backlog and identify work ready to schedule.
Review completed work orders for documentation quality and completeness.
Determine required parts and materials, verify availability when practical, and coordinate with purchasing, storeroom personnel, vendors, and maintenance staff.
Identify critical spare-part requirements and document correct part numbers and equipment associations in the CMMS.
Provide the Maintenance Supervisor or Scheduler with estimates of labor, duration, resources, parts, and equipment requirements.
Coordinate with production and operations to identify equipment availability and maintenance windows, including shutdowns, weekends, and other scheduled downtime.
Review recurring equipment failures and maintenance history, and identify improvements to PM procedures and planned maintenance.
Capture equipment knowledge and technician feedback, and update job plans based on lessons learned and actual work performed.
Support efforts to increase planned versus reactive maintenance, equipment standardization, and maintenance documentation.
Communicate with Maintenance, Production, Operations, Purchasing, and other departments; participate in planning and scheduling meetings.
Communicate constraints such as unavailable parts, production requirements, special tools, contractor requirements, and equipment downtime.
Work with technicians to ensure job plans reflect field conditions.