Maintenance Planner

HF Sinclair•Anacortes, WA

About The Position

HF Sinclair is seeking a Maintenance Scheduler to support routine, reactive, and preventive maintenance activities at the Anacortes Puget Sound Refinery. The role develops and maintains integrated, resource-loaded maintenance schedules that align operational priorities, workforce availability, and equipment access requirements. It works closely with Operations, Maintenance, Planning, Reliability, and Inspection teams to ensure maintenance work is safely planned, properly coordinated, and ready for execution. The successful candidate facilitates the refinery scheduling process, optimizes workforce utilization, improves schedule compliance, and supports refinery reliability and asset integrity objectives. The position is office- and field-based in refinery, warehouse/plant, outdoor, and driver-based environments. It involves up to 5% travel by land and air, periodic overtime, and, depending on location, after-hours availability during critical business situations and response to plant-related emergencies. Depending on location, the position may provide occasional relief supervision of hourly maintenance employees or directly supervise five salaried employees, while also providing leadership and indirect supervision to other salaried and hourly employees as needed.

Requirements

Minimum of five years of maintenance, planning, scheduling, reliability, operations, or related refinery experience.
High school diploma or GED equivalent.
Proficiency in SAP.
Strong communication skills.
Ability to facilitate large meetings.
Continuous improvement mindset.
Ability to meet the stated physical requirements, including lifting and/or carrying up to 30 pounds, pushing and/or pulling up to 50 pounds, climbing up to 200 feet, and operating and driving assigned company vehicles at company standard insurance rates.
Ability to wear personal protective equipment; beards are not permitted.
Ability to work in environments that may include chemicals, pressure vessels, tanks, rotating equipment, confined spaces, and varying road and weather conditions.

Nice To Haves

Proficiency in Prometheus or a similar maintenance scheduling tool.
Knowledge of refinery operations and maintenance.

Responsibilities

Develop, maintain, and publish weekly maintenance schedules that use available maintenance resources while balancing operational priorities and craft capacity.
Coordinate daily and weekly scheduling activities with Operations, Maintenance, Planning, and Reliability teams.
Schedule maintenance work according to priorities, resource availability, equipment readiness, and operational constraints.
Facilitate scheduling meetings and align stakeholders on work priorities, schedule changes, and execution risks.
Maintain schedule accuracy and communicate updates to affected stakeholders.
Verify scheduled work packages meet readiness requirements before inclusion in the schedule.
Monitor execution progress and update schedules to accommodate emergent work and changing refinery priorities.
Track schedule compliance, work order completion, and maintenance backlog performance.
Provide short- and long-term schedule outlooks for upcoming work.
Identify schedule risks and constraints and work with stakeholders to mitigate impacts.
Ensure mandatory and regulatory preventive maintenance activities are scheduled and completed within required intervals.
Validate preventive maintenance schedules and plans reflect updates from Reliability Centered Maintenance (RCM), Equipment Integrity (EI), Inspection Program Framework (IPF), and other site reliability programs.
Report, document, and coordinate approval of preventive maintenance deferrals in accordance with site procedures.
Participate in reliability reviews, bad actor investigations, and maintenance strategy improvement efforts.
Support continuous improvement of preventive maintenance programs, work management processes, and scheduling effectiveness.
Identify opportunities to improve maintenance execution efficiency, workforce productivity, and schedule adherence.
Analyze maintenance and scheduling performance metrics and recommend process improvements.
Support refinery initiatives focused on operational excellence, reliability, and asset performance.
Promote scheduling best practices and work management discipline throughout the organization.
Perform special assignments or tasks assigned by the employee’s supervisor.
Depending on location, provide occasional relief supervisor responsibilities or direct supervision and leadership of maintenance employees as described in the posting.
Respond to plant-related emergencies and be available after hours during critical business situations, depending on location.