Maintenance Planner I-Ii

City of Long Beach•Long Beach, CA

1d•Onsite

About The Position

Applications are available online beginning Thursday, May 14, 2026, through 11:59 pm, Thursday, May 28, 2026. This role involves initiating, planning, and scheduling regular, preventative, and emergency work orders to maximize efficiency and productivity. The planner will assign work orders to crews, reprioritize tasks based on changing conditions, and coordinate schedules with other departments. Responsibilities include planning maintenance and repair projects, estimating material, equipment, and labor needs, and ensuring safety requirements are met. Field visits may be necessary to determine the best methods for work execution. The role may also involve determining and ordering materials, identifying and tracking outside vendor work, and performing purchasing activities for parts and equipment. Data entry into maintenance and fleet management systems, tracking work orders to completion, and preparing related reports are key functions. Additionally, the position may involve maintaining the equipment database, tracking certifications for equipment like cranes, arranging inspections and repairs, and coordinating training. Interaction with customers and performance of other duties as required are also part of the role.

Requirements

One year of work experience involving planning, coordinating, and scheduling work orders and projects in the maintenance and repair of facilities or vehicles and equipment.
Ability to apply and understand City ordinances, codes, and procedures and practices.
Ability to plan, schedule and evaluate completion of work orders to accomplish work group goals within set limits of time and cost.
Ability to determine staffing, equipment and materials required to complete work orders.
Ability to operate computers and work order management systems to plan, schedule and monitor the completion of work orders and to generate applicable analyses and reports.
Ability to coordinate assignments with other sections, divisions, departments or agencies.
Ability to communicate effectively, both orally and in writing.
Ability to understand and follow written and oral instructions.
Ability to prepare clear and concise records, reports and other written materials.
Ability to read and understand drawings, specifications and sketches pertaining to the work.
Ability to establish and maintain effective working relationships with all those encountered in the course of work.
A valid driver's license and a current DMV driving record must be submitted to the hiring department at the time of the selection.

Nice To Haves

Experience in a public agency.
Bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable.

Responsibilities

Initiates, plans and schedules regular, preventative maintenance and emergency work orders on a daily, weekly, or longer-term basis to maximize efficiency and productivity.
Assigns or assists in the assigning of work orders to crews on the basis of work to be performed.
Regularly reprioritizes work in response to priorities, availability of parts and equipment and to make efficient use of crew members.
Coordinates technician/crew schedules with other sections and divisions.
Plans maintenance and repair projects; estimates material, equipment and labor requirements and plans for safety requirements.
Distributes estimates for reimbursable work orders to responsible parties for information as needed.
May make field visits to work sites to determine best methods and plan how work is to be done.
May determine and order/pull materials for work orders for technician/crews.
Identifies, schedules and tracks work to be performed by outside vendors.
May perform purchasing activities to acquire parts and equipment needed for work orders.
Shops availability of parts and materials, identifies sources and obtains multiple vendor/contractor quotes.
May make purchases under blanket purchase orders up to authorized limits.
Enters data in the maintenance and/or fleet management system; sets up tasks and activities, including preventative maintenance, scheduled and unscheduled work orders.
Enters data to update information in the Preventative Maintenance(PM) database.
Tracks work orders to completion and closure/archiving.
Prepares maintenance/fleet-related reports.
Maintains the equipment database.
May track certification of mobile and overhead cranes and vessels; arranges for required periodic inspections and all necessary repairs.
May coordinate crane operator training, testing and certification.
May coordinate the auction of surplus equipment and vehicles.
Interacts with customers in person, by phone, or email.
Performs other duties as required.