Maintenance Planner

Apogee•Louisville, KY

6d•Hybrid

About The Position

The Maintenance Planner / Parts Coordinator is a key role within the operations team responsible for planning, coordinating, and improving maintenance activities across the facility. This position ensures that maintenance work is properly defined, resourced, and scheduled to support safe, efficient, and reliable equipment performance. This role utilizes the CMMS system to manage work orders, preventive maintenance programs, asset data, and spare parts inventory. A primary objective of this position is to help transition the facility from a reactive maintenance environment to a proactive, reliability-driven operation by improving planning processes, increasing preventive maintenance effectiveness, and reducing unplanned downtime.

Requirements

3–5+ years of experience in maintenance planning, maintenance coordination, maintenance parts room administration, and/or industrial maintenance within a manufacturing environment
Hands-on experience with CMMS systems (such as eMaint and iMaint), work order management, preventive maintenance programs, and inventory control.
Strong understanding of maintenance workflows, planning processes, and equipment reliability concepts
Experience managing spare parts inventory and procurement processes
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Proficient computer literacy in Microsoft Office applications, particularly Excel.
Hands on ERP system experience preferred (SAP, Epicor, or equivalent)
Strong analytical, planning and organizational skills
Strong interpersonal and communication skills (oral and written)
Self-starter with ability to work independently under pressure and react quickly to changing priorities.
Manufacturing environment experience preferred.

Nice To Haves

Minimal travel may be required. (I.e. training and/or cross-site needs).

Responsibilities

Plan, organize, and manage the full lifecycle of maintenance work orders within the CMMS system, including creation, prioritization, scheduling, tracking, and closure.
Review and evaluate incoming maintenance requests to ensure work is clearly defined, properly prioritized, and aligned with operational needs.
Develop detailed job plans that include scope of work, task sequencing, labor estimates, required materials, tools, and safety considerations.
Ensure all required parts, tools, and documentation are available prior to job execution to support efficient and effective maintenance activities.
Coordinate and communicate work assignments with maintenance technicians and follow up on job progress to ensure tasks are completed safely, efficiently, and according to plan.
Review completed work orders for accuracy and quality, ensuring proper documentation and system updates are completed by technicians.
Develop, implement, and continuously improve the preventive maintenance (PM) program. Review and optimize PM tasks for accuracy, frequency, and effectiveness, while ensuring PM work orders are generated, scheduled, and completed on time.
Identify opportunities to reduce recurring equipment failures and increase the percentage of planned maintenance work.
Collaborate with operations, maintenance, and engineering teams to develop and maintain weekly maintenance schedules that balance production priorities with maintenance requirements.
Participate in planning meetings and coordinate maintenance work during scheduled downtime, outages, and production changeovers.
Manage maintenance spare parts inventory to ensure accuracy, availability, and appropriate stocking levels. Establish and maintain inventory strategies including min/max levels and reorder points, perform cycle counts, and ensure inventory records are accurately maintained within the CMMS system.
Coordinate vendor quotations, sourcing, and service activities, and manage relationships with external contractors supporting equipment repairs, inspections, and facility systems.
Procure maintenance materials, parts, and external services in a timely and cost-effective manner. Ensure that purchase requisitions or orders are entered into the purchasing and CMMS system accurately and timely.
Track purchase orders and deliveries to verify receipt of goods to ensure accuracy; then restock parts into the storeroom system.
Research the specified quality, quantity, lowest possible price and seeking approval on orders as needed.
Supports projects through vendor quoting, acquisitions, communications, delivery and transport.
Maintain purchasing records and assist management with data analysis, record keeping, and record storage.
Generate reports on a regular schedule to track maintenance performance, including work order status, PM compliance, planned versus reactive work, and parts inventory status.
Identify opportunities to improve maintenance planning, scheduling, and execution processes.
Support the development of a proactive, reliability-focused maintenance culture by improving planning discipline, increasing visibility into maintenance activities, and driving best practices across the organization leveraging Lean practices such as standard work, 6S, and visual management.
Serve as the primary user and functional owner of the CMMS system at the manufacturing site.

Benefits

Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
Incentive Plans
401(k) with employer contribution and match
Employee Stock Purchase Plan with employer match
Paid Time Off (Vacation and Sick Time)
Paid Holidays
Tuition Reimbursement Program
Employee Assistance Program (EAP)
Wellness Program
Training and Career Progression