Maintenance Planner Scheduler

Kayem Foods, Inc.•Chelsea, MA

About The Position

Kayem’s Maintenance Scheduler/Planner serves as the responsible function for all maintenance activities planning and scheduling of work (facilities and equipment) on a daily, weekly, monthly and annual basis to ensure seamless operations and resource allocation to minimize downtime. Utilizing computerized maintenance management systems (CMMS). Determining when work will occur, setting milestones, and assigning resources. Will identify work requirements, develop detailed job plans, and determine the right parts, materials, tools, and technical skills needed to meet schedules. Tracks and ensures the efficient execution of maintenance tasks by our skilled hourly maintenance team members and reports on KPI’s. Assist in developing programs to implement and conduct training to Maintenance team members and leadership. Create/update PM (Preventive Maintenance) tasks.

Responsibilities

Plan and coordinate maintenance activities while ensuring full compliance with OSHA, EPA, BRC, GMP, USDA, and other regulatory standards.
Works with Parts Clerk to ensure all parts are kitted & staged for all planned work.
Will identify work requirements, develop detailed job plans, and determine the right parts, materials, tools, and technical skills needed to meet schedules.
Generate and analyze reports on work progress, maintenance schedules, and personnel vacation planning.
Develop and maintain a preventive and predictive maintenance program, including regular inspections, lubrications, and servicing schedules.
Coordinate with maintenance technicians to schedule and execute preventive and predictive maintenance tasks.
Continuously assess the effectiveness of preventive and predictive maintenance strategies and recommend improvements.
Process and review maintenance work orders.
Prioritize and manage work orders, ensuring availability of required materials, tools, and resources.
Ensure accuracy and completeness of work orders, including detailed instructions, materials, and estimated durations.
Review and update completed work orders and maintain accurate equipment history within the CMMS system.
Develop and manage maintenance schedules to minimize downtime and maximize equipment availability.
Optimize the allocation of resources, including labor, materials, and equipment, to ensure efficient and effective execution of maintenance activities.
Coordinate with production and operations teams to schedule maintenance activities during planned downtime.
Collaborate with procurement and maintenance inventory teams to ensure timely availability of necessary parts, tools, and materials for maintenance activities.
Assists Maintenance Parts Clerk in monitoring stock levels, initiate purchase requests, and maintain accurate inventory records. Identify opportunities for inventory optimization and cost savings.
Maintain accurate and up-to-date records of maintenance activities, including work orders, schedules, maintenance histories, and equipment performance data.
Generate reports on maintenance performance, highlighting key metrics, trends, and areas for improvement.
Provide regular updates and communication to stakeholders regarding maintenance schedules and progress.
Prepare and present reports as needed to leadership and external auditors.
Identify opportunities to improve maintenance processes, increase efficiency, and reduce costs.
Participate in cross-functional teams and initiatives focused on implementing best practices and continuous improvement methodologies.
Proactively seek feedback from maintenance technicians and stakeholders to drive process enhancements.
Train maintenance personnel on proper reporting procedures and effective use of CMMS system.
Support contractor qualification processes and assist in monitoring contractor performance.
Other duties and projects as assigned.