Maintenance Planner & Scheduler

Collins•Kane, PA

2d•Onsite

About The Position

The Maintenance Planner is responsible for developing high-quality job plans, maintaining a clean and prioritized backlog, preparing work packages, and ensuring all planned work is ready for efficient execution. This role is future-focused—working 2–6 weeks ahead—to increase wrench time, reduce downtime, and support a stable weekly schedule. The Planner is the system owner for Work Management planning standards and ensures all planned work meets safety, quality, and reliability expectations. The Planner’s primary mission is to create repeatable, efficient, technician-ready job plans that improve reliability and reduce maintenance cost through better execution.

Requirements

Proficient with Computerized Maintenance Management System (CMMS), preferably Maximo.
Proficient with Microsoft 365.
Excellent communication and interpersonal skills including the ability to effectively interact with co-workers, supervisors, vendors, and contract personnel.
Excellent analytical, reasoning, and problem-solving skills; ability to think creatively and find innovative solutions to complex problems.
Strong technical understanding of industrial maintenance.
Ability to read drawings, schematics, and technical documentation.
Strong analytical and problem-solving skills.
High attention to detail and organizational discipline.
Ability to work independently and future-focused.
Excellent time-management and organizational skills.
Minimum of two years of college or trade school or equivalent experience.
Two or more years of experience in industrial maintenance, manufacturing, construction, or a related trade.
Prior experience with a CMMS (Computerized Maintenance Management System).

Responsibilities

Review all incoming work requests for clarity, scope, asset accuracy, and priority.
Reject or clarify incomplete requests before they enter the backlog.
Apply site-defined work priority rules to ensure work is properly categorized and sequenced.
Maintain a clean, organized backlog with proper categorization (Preventive Maintenance (PM), Predictive Maintenance (PdM), corrective, project).
Maintain 4–6 weeks of fully planned, ready-to-schedule work.
Develop detailed job plans including task steps, labor estimates, required craft skills, parts, materials, special tools, permits, and safety requirements.
Verify job details and limitations by checking the work site.
Build reusable job plans and continuously improve them based on technician feedback.
Identify all required parts and materials for planned work.
Coordinate with the storeroom to ensure parts are kitted and staged before scheduling.
Update Bills of Materials (BOMs) based on field findings and technician feedback.
Ensure no job is scheduled until all parts are available and verified.
Prepare the Ready-to-Schedule list for the Maintenance Supervisor.
Participate in weekly scheduling meetings with Operations and Maintenance.
Support the creation of a frozen weekly schedule based on labor availability, kitted work, priority, and PM requirements.
Provide schedule look-ahead for 2–6 weeks.
Maintain PM job plans and ensure they contain accurate task steps and materials.
Ensure PM and Predictive Maintenance (PdM) findings are entered as corrective work requests by technicians, and screen those requests for clarity, priority, and scope before planning.
Support reliability engineering with data and job plan improvements.
Improve job plans based on technician feedback and post-job reviews.
Update asset data, BOMs, and job plan libraries.
Ensure Computerized Maintenance Management System (CMMS) data integrity.
Provide insights on schedule compliance, wrench time, backlog health, estimate accuracy, PM compliance, and kitting completeness.
Other duties as assigned