Maintenance Planner & Reliability Coordinator
About The Position
The Maintenance Planner & Reliability Coordinator is responsible for driving proactive maintenance planning, CMMS administration, preventative maintenance coordination, spare parts management, and contractor coordination. This role plays a critical part in transitioning the organization from reactive maintenance practices to a structured, reliability-focused maintenance program. The position serves as a key owner of the company's new CMMS platform and is responsible for maintaining accurate maintenance data, asset records, preventative maintenance schedules, and spare parts information. Success in this role requires a highly organized, detail-oriented individual who can effectively coordinate maintenance activities across internal teams, vendors, and contractors while supporting long-term equipment reliability and operational readiness.
Requirements
- 3+ years of maintenance planning, CMMS administration, maintenance coordination, or industrial maintenance experience preferred
- Experience in manufacturing, chemical, industrial, or process operations environments preferred
- Experience using MaintainX, SAP PM, Maximo, or similar CMMS platforms
- Strong organizational, communication, and planning skills
- Strong attention to detail and ability to manage multiple priorities
- Proficiency with Microsoft Excel and reporting tools preferred
Responsibilities
- Update and maintain preventative maintenance schedules across the facility
- Schedule maintenance activities to reduce reactive downtime and emergency work
- Coordinate maintenance activities with scheduling to minimize production disruption
- Ensure maintenance work orders are properly prioritized, scheduled, and completed
- Support shutdown planning and maintenance scheduling activities
- Maintain accurate and organized asset, spare parts, PM, and work order information
- Ensure CMMS data integrity, consistency, and standardization
- Support development and continuous improvement of maintenance procedures
- Generate maintenance reports and support KPI tracking
- Drive accountability and consistency in CMMS usage
- Support reliability initiatives through proactive maintenance planning
- Coordinate PM frequencies, procedures, and standardization efforts
- Track PM compliance and overdue maintenance activities
- Support failure analysis and continuous improvement initiatives
- Assist with long-term equipment reliability planning
- Maintain accurate spare parts inventory records in the system and physically
- Coordinate spare parts ordering and replenishment activities
- Monitor critical spare inventory levels to prevent downtime risks
- Support inventory audits, cycle counts, and inventory standardization efforts
- Coordinate vendors, contractors, and service providers to ensure work is properly planned and executed
- Support contractor scheduling, work scope alignment, and completion follow-up
- Maintain effective communication between contractors, Maintenance, Operations, Engineering, and Supply Chain
- Build strong working relationships with external service providers
- Support maintenance process standardization and continuous improvement efforts
- Help improve maintenance KPI visibility and reporting
- Assist in developing scalable maintenance planning and scheduling processes
- Collaborate with Operations, Engineering, Supply Chain, and leadership teams to align maintenance priorities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
