Maintenance Parts Procurement

fairlife•Webster, NY

11d•$26 - $28•Onsite

About The Position

The Maintenance Buyer supports the maintenance department by purchasing and securing parts, materials, rental equipment, and contractor services for Webster Operations. The role maintains inventory for plant manufacturing and facility equipment, purchases assigned items and services from approved vendors, and inventories, stocks, and issues supplies as needed. The position collaborates with maintenance planners, supervisors, technicians, mechanics, and vendors to support timely delivery, accurate inventory, and effective maintenance work planning. It uses CMMS and ERP or purchasing systems to track orders, inventory, work orders, delivery timelines, and maintenance schedules. The role also supports compliance with procurement, safety, environmental, hazardous-material handling, food safety, and quality requirements. The position is based in Webster, New York, and reports to the Maintenance Supply Supervisor. It is a weekday day-shift role, 8:00 a.m. to 4:00 p.m., Monday through Friday, with 10% travel. The role requires regular use of machines and tools, extended periods of standing, and occasional lifting of at least 40 pounds. Climbing ladders and working at elevations up to 75 feet are also required. Fairlife describes its benefits as including comprehensive medical, dental, and vision coverage effective on day one; supplemental health plans; paid time off; paid parental leave and adoption assistance; parental and family-care resources; a 401(k) with up to 9% employer match; wellness reimbursement; an Employee Assistance Program; company-paid life insurance and short-term disability; HSA funding for eligible participants; tuition reimbursement and student loan repayment; learning and development programs; rewards and recognition; matching gifts; free product; and Business Resource Groups.

Requirements

High school diploma or equivalent.
Experience with CMMS and purchasing software systems.
At least 2 years of work experience in a buying or procurement role, or at least 5 years of work experience in a mechanical discipline sourcing parts.
Computer skills with CMMS systems, purchasing software, Microsoft spreadsheet and word-processing applications, and email.
Ability to efficiently perform internet searches and research.
Ability to read and interpret vendor manuals and drawings.
Ability to communicate clearly and effectively with mechanics, operators, vendors, OEM suppliers, and management personnel.
Ability to perform cost analysis and work within a structured budget.
Ability to deliver a clear and concise presentation when required.
Commitment to safety and teamwork; high motivation; and ability to plan and organize tasks.
Ability to work toward specific goals and objectives with limited daily oversight.
Ability to maintain confidentiality of records and information.
Strong interpersonal and communication skills and ability to work effectively with a wide range of constituencies in a diverse community.
Systematic problem-solving skills, including implementing solutions to address root causes.
Ability to handle multiple complex priorities and balance them according to business impact.
Ability to lift at least 40 pounds occasionally.
Ability to climb ladders and work at elevations of up to 75 feet.
Ability to understand and use engineering drawings, operating manuals, and blueprints.

Nice To Haves

Strong mechanical aptitude.

Responsibilities

Source and purchase MRO supplies, spare parts, tools, equipment, and services in accordance with company policies and procedures.
Prepare purchase orders and send copies to suppliers and departments that submitted requests.
Coordinate with maintenance planners, supervisors, technicians, mechanics, and vendors to ensure timely delivery of materials.
Maintain accurate purchase, pricing, and inventory records; prepare, maintain, and review purchasing files, reports, and price lists.
Check parts catalogs and vendor documentation to identify the correct parts.
Negotiate pricing, terms, and delivery schedules with suppliers.
Monitor supplier performance and resolve quality, delivery, and invoicing issues.
Ensure compliance with safety, environmental, procurement, and hazardous-material requirements; obtain Material Safety Data Sheets from vendors when required.
Assist in developing and maintaining preferred supplier lists and vendor relationships.
Use CMMS or ERP systems to track orders, inventory, and maintenance schedules, and update work-order status with delivery timelines and forecasts.
Calculate order costs and route invoices to appropriate accounts; compare supplier bills with bids and purchase orders for accuracy.
Research and locate suppliers using catalogs, the internet, and interviews about products.
Collaborate with the maintenance team to forecast demand and manage stock levels.
Assemble and fill orders, issue parts to open work orders and mechanics, assess whether inventory is sufficient, and order additional materials when necessary.
Assist mechanics in selecting parts and barcode inventory parts to track usage.
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping.
Gather engineering and contractor information, technical documents, specifications, and drawings.
Plan parts for projects to increase wrench time and efficiency.
Compile job packages for mechanics and clearly communicate critical steps for part rebuilds or replacements.
Notify supervision of repairs or adjustments that may affect product quality or food safety.
Follow color-coded container handling and usage requirements in production areas and perform duties needed to meet company, customer, and government standards.
Initiate action to prevent food-safety or quality nonconformities; identify and record related problems and control further processing or delivery of nonconforming products until corrected.
Assume the duties and responsibilities of another employee with the same skill level when required.

Benefits

Comprehensive medical, dental, and vision coverage effective day one.
Supplemental health plans, including hospital indemnity, accident, and critical illness insurance.
Paid time off.
Paid parental leave and adoption assistance up to $10,000.
Parental support and family-care benefits, including childcare resources and lactation support.
401(k) with up to 9% employer match.
Wellness reimbursement up to $500 for qualified wellbeing expenses.
Employee Assistance Program for emotional wellbeing and work-life support.
Company-paid life insurance and short-term disability.
Employer HSA funding for HDHP participants.
Tuition reimbursement up to $10,000 and student loan repayment of $200 per month.
Learning and development programs.
Rewards and recognition, matching gifts, free product, and Business Resource Groups.