Logistics and Inventory Administrator

York Building Products•Port Deposit, MD

5d•Onsite

About The Position

Chesapeake Minerals LLC is looking for a Maintenance & Inventory Administrator who knows that keeping a plant running isn't just about the big equipment—it’s also about having the right parts, the right information, and the right people connected at the right time. Our new quartz minerals processing plant is part of a high-growth specialty business serving industries including consumer electronics, personal care, and automotive. This is an exciting opportunity to join the operation as it grows and play a key role in keeping maintenance, inventory, purchasing, production, and logistics running smoothly. If you're organized, detail-oriented, good with people, and the type of person who knows exactly where to find that one part everyone suddenly needs—you could be a great fit!

Requirements

3+ years of experience in maintenance coordination, inventory, purchasing, logistics, dispatch, operations, sales support, or a similar role.
Direct experience in industrial minerals, aggregates, mining, sand & gravel, or a related operation is required.
Strong Microsoft Office skills, including Excel, Word, and Outlook.
Experience with ERP, inventory management, or electronic tracking systems.
Working knowledge of MSHA regulations, particularly dust control and crystalline silica exposure limits.
Strong communication and time-management skills.
Excellent attention to detail and organizational skills.
A customer-first mindset and the ability to work effectively with multiple departments.
Flexibility and adaptability to thrive in a growing, startup-style operation.

Nice To Haves

Associate degree in business, technical studies, logistics, inventory management, or a related field is a plus.

Responsibilities

Coordinate parts purchases between maintenance and procurement.
Track parts orders, deliveries, usage, and inventory levels.
Maintain accurate maintenance and inventory records using electronic tracking systems.
Schedule and document planned and unplanned inspections, repairs, and maintenance activities.
Help the maintenance team stay ahead of parts needs and minimize equipment downtime.
Monitor inventory levels and help ensure critical maintenance parts are always available when needed.
Receive, organize, track, and document parts and supplies.
Maintain accurate inventory records and usage information.
Work with maintenance and procurement to identify upcoming needs and avoid running short on critical parts.
Keep inventory organized so parts can be found quickly when the pressure is on.
Reconcile, track, and report daily quartz production, customer deliveries, and inventory balances.
Maintain accurate records within electronic tracking and ERP systems.
Manage purchase orders and help ensure timely closing and accurate billing.
Track and report key performance indicators (KPIs) related to orders, production, inventory, and customer fulfillment.
Work with maintenance, operations, procurement, accounting, logistics, sales, and customers, helping make sure everyone has the information they need.
Serve as a first point of contact for customers, helping track orders and providing updates on quantity, timing, and quality fulfillment.