Maintenance Coordinator
About The Position
ARE YOU AN ORGANIZED AND DETAIL-ORIENTED ADMINISTRATIVE PROFESSIONAL LOOKING TO PLAY A KEY ROLE IN SUPPORTING A DYNAMIC MAINTENANCE TEAM? WE ARE SEEKING A MAINTENANCE COORDINATOR TO JOIN OUR ORGANIZATION AND HELP KEEP OUR FACILITIES RUNNING SMOOTHLY. IN THIS VITAL POSITION, YOU'LL MANAGE SCHEDULING, WORK ORDERS, AND COMMUNICATION BETWEEN STAFF, TECHNICIANS, AND VENDORS—KEEPING EVERYTHING RUNNING EFFICIENTLY BEHIND THE SCENES. IF YOU THRIVE IN A FAST-PACED ENVIRONMENT AND ENJOY JUGGLING MULTIPLE PRIORITIES, THIS OPPORTUNITY IS FOR YOU! The Maintenance Coordinator provides vital clerical and organizational support to the maintenance department. Responsibilities include scheduling maintenance appointments, managing work orders, maintaining records, processing invoices, responding to internal and external inquiries, and assisting with inventory management. The ideal candidate is detail-oriented, proficient with office software, and can multitask in a fast-paced environment. Strong communication skills and the ability to collaborate with technicians and vendors are essential.
Requirements
- High school diploma or equivalent; additional administrative training preferred
- Experience in an administrative or clerical role, preferably in maintenance or facilities management
- Proficiency with Office 365, including advanced Excel skills, along with other software and maintenance management systems
- Excellent communication and organizational skills
- Ability to prioritize tasks and work independently
- Excellent math and inventory counting skills
Responsibilities
- Coordinate and schedule maintenance activities
- Prepare and manage work orders and service requests
- Maintain accurate records of maintenance operations
- Process purchase orders, invoices, and related documentation
- Assist with inventory control and ordering of maintenance supplies
- Communicate with staff, vendors, and contractors
- Support the maintenance and facilities managers with administrative tasks
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
