Maintenance Clerk Jobs in Corunna, MI | Fleet Maintenance & Transportation Office Jobs
About The Position
Davis Cartage Co. is seeking a dependable, organized, and detail-oriented Maintenance Clerk to support fleet maintenance and trucking operations in Corunna, Michigan. The role supports the fleet maintenance department by maintaining records, processing information, coordinating purchases, managing inventory documentation, supporting fuel management, preparing reports, communicating with vendors, and assisting maintenance personnel. The clerk works closely with the Manager of Trucking Operations, maintenance management, mechanics, drivers, and vendors to help ensure efficient maintenance operations and accurate fleet records. The position combines administrative office work with responsibilities related to commercial truck maintenance, fleet operations, parts inventory, and transportation administration. Work is performed in person in a transportation fleet maintenance environment. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with pay of $17.00–$18.50. Davis Cartage Co. is a transportation, warehousing, and logistics company that has served Michigan and the Midwest since 1941. The company describes its workplace as valuing dependable employees, teamwork, accuracy, and operational efficiency. It is an Equal Opportunity Employer.
Requirements
- Ability to read, write, and follow standard operating procedures.
- No formal education beyond high school is required.
- Strong organizational skills and attention to detail.
- Ability to maintain accurate records and process information efficiently.
- Basic mathematical and calculation skills.
- Ability to communicate professionally with vendors, employees, drivers, and management.
- Ability to manage multiple administrative responsibilities.
- Strong problem-solving skills.
- Dependable work habits and a team-oriented attitude.
- Ability to read and understand work orders, permits, contracts, operating instructions, and procedure manuals.
- Comfort with computer data entry, spreadsheets and reporting applications, electronic recordkeeping, maintenance management systems, invoice and purchasing documentation, inventory tracking and barcode systems, email, telephone communication, filing, and document organization.
- Ability to perform basic arithmetic involving fractions, decimals, ratios, and percentages and to prepare and interpret reports and graphs.
Nice To Haves
- Experience with computers, data entry, or administrative office work.
- Previous experience in trucking, fleet maintenance, vehicle administration, or equipment maintenance.
- Experience in transportation, logistics, automotive repair administration, maintenance recordkeeping, parts purchasing, or inventory management.
Responsibilities
- Perform daily clerical and administrative duties for the maintenance department.
- Maintain accurate fleet maintenance records and documentation; sort, match, audit, organize, and file maintenance paperwork.
- Enter and update information in company computer systems.
- Assist maintenance management and the Lead Mechanic with departmental operations.
- Maintain driver vehicle inspection reports and mechanic inspection records and support compliance with applicable transportation and governmental safety regulations.
- Answer incoming calls and communicate with employees, vendors, and management.
- Assist with coordinating responses to on-the-road vehicle breakdowns and perform other assigned maintenance administrative tasks.
- Request and compare quotes for truck parts, equipment, and maintenance supplies; order replacement parts and materials.
- Maintain parts purchasing and inventory records, barcode parts and equipment, monitor inventory accuracy, and assist with inventory control.
- Support purchasing and budget management, communicate with suppliers and vendors about orders and availability, and record parts purchases and related expenses.
- Order fuel, maintain fuel purchasing and usage records, and assist with internal and external fuel card programs, including troubleshooting card issues.
- Track fuel-related fleet expenses, vehicle transponders, onboard computer equipment, replacement equipment, vehicle permits, commercial trucks, and fleet equipment.
- Perform accurate data entry in maintenance and transportation systems and prepare and process daily, monthly, and annual reports.
- Maintain fuel consumption, mileage, forklift maintenance, and capitalized repair records; assist with periodic maintenance reports, cost-per-mile reporting, and maintenance expense tracking.
- Audit invoices, records, and purchasing documentation; maintain electronic and paper filing systems; review information for errors, discrepancies, and missing documentation.
- Assist management with maintenance-related reports and administrative requests.
- Communicate with suppliers, maintenance vendors, drivers, and company personnel; help resolve purchasing, equipment, and maintenance issues.
- Coordinate parts pickups and deliveries as needed and conduct maintenance-related orientation activities for mechanics and drivers.
- Help ensure employees have necessary maintenance documentation and information and support communication between maintenance and transportation operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
