Maintenance and Transportation Coordinator

Smith Industries, LLC•Midland, TX

About The Position

We are looking for a detail-oriented and organized Maintenance and Transportation Coordinator to join our team. In this role, you will be the operational backbone of our mechanical department — managing preventive maintenance schedules, asset records, parts procurement, and vendor relationships while upholding our strong commitment to safety.

Requirements

Strong organizational skills with the ability to manage multiple priorities simultaneously
Experience with computerized maintenance management systems (CMMS) — Eptura experience a plus
Proficiency in Microsoft Excel and general computer skills
Excellent attention to detail for data entry, record keeping, and document management
Experience coordinating with vendors and internal teams in a professional setting
Knowledge of safety protocols and PPE requirements in an industrial environment
Prior experience in a maintenance, mechanical, or operations support role preferred
Familiarity with purchasing processes, PO creation, and invoice management

Nice To Haves

Eptura experience a plus

Responsibilities

Follow all safety policies and procedures, wear required PPE, report all incidents immediately, and exercise stop-work authority when work cannot be performed safely
Maintain preventive maintenance (PM) schedules for all company assets and order required filters, parts, materials, and fluids
Enter, update, and maintain accurate asset data, work orders, PM records, and inspection information in Eptura
Track and coordinate PM services performed by third-party vendors, including approvals and scheduling
Document new asset inspections, assign asset numbers, add assets to insurance, and upload records to Eptura
Collect, scan, and file daily inspection forms for cranes, vehicles, trailers, forklifts, lifts, and related equipment
Maintain PM-controlled forms and inspection binders for cranes, decoilers, air compressors, vehicles, semis, and trailers
Maintain CDL driver inspection, registration, and insurance binders and ensure documents are distributed as required
Organize, stock, and maintain on-hand inventory in the mechanic shop and handle emergency parts requests
Review repair and parts request forms daily and update work orders upon approval
Process purchasing activities including collecting quotes, obtaining approvals, creating requisitions, and issuing purchase orders
Receive parts and invoices, verify accuracy, scan and archive invoices, and track expenses in Excel
Support Transportation, Utilities, and Legacy teams with load sheets, BOLs, audits, and shipment tracking
Maintain professional relationships with vendors and assist with adding new suppliers to the Approved Supplier List