Maintenance Administrative Specialist

Walgreens•Windsor, WI

10d•$20 - $25

About The Position

Supports the Distribution Center (DC) maintenance departments by coordinating and sustaining procurement activities for facilities, material handling equipment, and processes needed to maximize operational performance and uptime. The role performs administrative functions for the Maintenance Department, including completing monthly key performance indicators (KPIs), using a computerized maintenance management system (CMMS) to create work orders and reports, track purchase orders, and maintain preventive maintenance schedules, as well as receiving inventory.

Requirements

High school diploma or GED.
At least 2 years of experience in administrative support.
Experience providing customer service to internal and external customers, meeting service quality standards, and evaluating customer satisfaction.
Intermediate Microsoft Excel skills, such as using SUM, setting borders and column widths, inserting charts, using text wrap, sorting, setting headers and footers, and/or print scaling.
Intermediate Microsoft Word skills, such as inserting headers, page breaks, page numbers, and tables, and/or adjusting table columns.
Intermediate keyboarding skills, including at least 30 WPM, touch typing, document formatting, and use of a 10-key numeric pad.
Ability and willingness to perform repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking, with or without reasonable accommodation.

Nice To Haves

Associate degree.
Experience negotiating with outside vendors, including negotiating contracts and prices, resolving service issues, and reconciling differences.
Experience using Windows, Outlook, and DOS-based programs.
Knowledge of accounting principles.
Experience documenting and tracking department expenditures.
Basic Microsoft Access skills, such as opening tables in datasheet view, entering and filtering data, creating and modifying forms, applying themes, running, sorting, and saving queries, creating and formatting reports, changing report text, adding images, printing labels, navigating records, and/or exporting to Excel.

Responsibilities

Use CMMS-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to manufacturer recommendations and good maintenance practices.
Record and report monthly and year-end department budget numbers.
Purchase, receive, and control inventory of parts, materials, and supplies for the department and general Distribution Center.
Manage issues of new and rebuilt parts.
Create and produce reports, correspondence, and documents using Microsoft Word and Excel spreadsheets.
Document and track department expenditures for building repairs, janitorial services, and equipment repairs; provide documentation and explanations for monthly or annual expense overages.
Monitor daily transactions in department variable accounts, notify managers of overages, and provide supporting documentation.
Originate, negotiate, investigate, and invite vendors to bid on supplies, materials, and material-handling spare parts; develop pricing bid documents.
Track and close vendor work orders in the CMMS, and review and report discrepancies in vendor orders, pricing, deliveries, and warranties.
File and match invoices to purchase orders promptly and accurately to support payment to vendors and suppliers.
Manage radio issues, including audits, repairs, and negotiation of purchase prices.
Work with the Maintenance Manager to maintain MSDS logs to OSHA standards.
Exercise independent judgment, discretion, and confidentiality in daily work, and support safety program documentation.