Administrative Specialist

Kentucky Personnel Cabinet • Campton, KY

10d • $48,212 - $54,639 • Onsite

About The Position

The Kentucky Department for Community Based Services (DCBS) provides programs and services to promote family self-sufficiency, improve safety and permanency for children and vulnerable adults, and support collaborative decision-making with families and community partners. The Administrative Specialist provides general administrative support to the office supervisor and staff in a fast-paced environment serving citizens and vulnerable populations. The ideal candidate is self-motivated, organized, able to multitask and prioritize assignments, and committed to high-quality service. The position primarily performs duties in an office setting.

Requirements

• Graduate of a college or university with a bachelor's degree; additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.
• One year of professional, administrative, or business experience; additional education may substitute for the required experience on a year-for-year basis.
• Strong verbal and written communication skills.
• Good time-management and organizational skills.
• Ability to work well under pressure.
• Attention to detail.
• Willingness to work as part of a team.
• Applicants must submit to a fingerprint-based criminal background check because the position accesses or uses federal tax information or meets the statutory definition of front-line staff.

Responsibilities

• Maintain files, logs, manuals, and other documents.
• Perform data entry.
• File, draft, or prepare correspondence, detailed forms, reports, and other materials.
• Answer inquiries and provide detailed information in person, by telephone, or by email.
• Prepare and input office payroll, time and attendance, and related documents.
• Prepare daily, monthly, or annual records and reports.
• Operate personal computers, office machines, and other office equipment.
• Order office supplies or maintain inventories of equipment, furniture, and other items.
• Distribute incoming mail or other materials to office staff and prepare outgoing mail or parcels.

What This Job Offers

• Job Type: Full-time