Bellingham Memorial School – Main Office Secretary

Bellingham Public Schools•Bellingham, MA

1d•Onsite

About The Position

The Secretary for the Main Office of Bellingham Memorial School is directly responsible to the Principal. Under the Principal's direction, this role performs a wide variety of clerical and general office work on a day-to-day basis. This includes drafting correspondence, scheduling appointments, organizing, handling attendance, and maintaining paper and electronic files, as well as providing information to callers.

Requirements

Knowledge of administrative and clerical procedures and systems such as managing files and records, typing letters, spreadsheets, memorandums and other reports and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Emotional maturity, competence, and personal integrity.
Meeting strict deadlines.
Repeating the same physical activities or mental activities over and over.
Ability to remain in a stationary position for the majority of the day.
Energetic, enthusiastic, and willing to cooperate with other staff members in assisting with all phases of main office work.
Good judgment, using accuracy and thoroughness, to determine validity of work done.
High School Graduate.
Thorough knowledge of office practices and procedures.
Neatness in appearance and work.
High degree of patience and tact in dealing with students, parents, teachers, administrators and the general public.
High degree of proficiency in Google Suite and Microsoft Office, including Word, Excel and in-house accounting software.

Nice To Haves

Associate degree preferred.

Responsibilities

Drafting correspondence, scheduling appointments, organizing, handling attendance, and maintaining paper and electronic files or providing information to callers.
Managing files and records, typing letters, spreadsheets, memorandums and other reports.
Recording accurate attendance for students and staff.
Maintaining a regular filing system and processing incoming correspondence.
Serving as a receptionist dealing effectively and courteously with people.
Ordering and maintaining supplies as needed.
Maintaining confidentiality of work performed.
Coordinating the scheduling of appointments and making arrangements for conferences.
Organizing and maintaining office records for ready accessibility.
Updating and maintaining all student information systems (i.e. registration, attendance, school choice, homeless data).
Maintaining and preserving all public records and supporting files of the school department, which will include student cumulative folders and a student database.
Proofreading documents, records, or other files to ensure accuracy.
Assuming other related assignments or work that may be assigned by the Principal.
Adhering to the adopted policies of the Bellingham School Committee.