School Secretary

Roman Catholic Bishop of San Diego•Coronado, CA

6h•$18 - $22•Onsite

About The Position

Sacred Heart Parish School is seeking a full-time School Secretary to provide receptionist and clerical services. The role involves managing the school office, supporting the Principal, Teachers, and Staff, and maintaining student records and databases. The secretary will be responsible for various administrative tasks, including communication, scheduling, and assisting with admissions and health office duties. This position is crucial for the smooth operation of the school and requires excellent interpersonal and organizational skills.

Requirements

Well-developed 'people skills' for interacting with all who come to the school office.
Ability to maintain confidentiality in all matters.
Strong computer skills (Excel, Word, RenWeb, etc.).
Strong communication skills.
Ability to work collaboratively.
Strong administrative skills (ability to multitask, prioritize, attention to detail).
Regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone.
Required to be mobile to, from, and within the office, as well as maneuver throughout the school facility.
Occasionally lift and/or move up to 15 pounds.

Nice To Haves

Active, practicing Roman Catholic.
Respects and understands a Catholic school philosophy.

Responsibilities

Provides receptionist services including answering telephone calls, retrieving messages, greeting visitors, and handling parent and student requests and payments.
Provides clerical services to the Principal, Teachers, and Staff, including making appointments, completing work orders, recording absentees and tardies, finding substitutes, and handling special mailings or communications.
Updates various logs such as Pizza with the Principal, Substitute List, Photo/Media release, Textbook checkout, Volunteer Drivers Information, and Visitor/Volunteer check-in/check-out.
Maintains and keeps student records up to date.
Provides maintenance and support for the student database (RenWeb).
Develops, maintains, and updates the School Master Calendar as well as the Principal's Calendar.
Produces and emails a weekly newsletter to parents (Heart2Heart).
Manages the admissions process, including receiving and forwarding applications, communicating with inquiries, sending transcripts, answering admission questions, and processing changes in RenWeb.
Distributes mail and maintains postage and the postage machine.
Assists with the Health Office.
Collects and issues receipts for money collected from parents.
Gives tours to incoming families.
Performs other duties as assigned.