Keough Memorial Academy – Main Office Secretary

Bellingham Public Schools•Bellingham, MA

22h•Onsite

About The Position

The Secretary for Main Office of Keough Memorial Academy is directly responsible to the Principal and under their direction is expected to perform a wide variety of clerical and general office work as required on a day-to-day basis, including but not limited to drafting correspondence, scheduling appointments, organizing, handling attendance, and maintaining paper and electronic files or providing information to callers.

Requirements

Knowledge of administrative and clerical procedures and systems such as managing files and records, typing letters, spreadsheets, memorandums and other reports and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Emotional maturity, competence, and personal integrity.
Meeting strict deadlines.
Repeating the same physical activities or mental activities over and over.
Ability to remain in a stationary position for the majority of the day.
Energetic, enthusiastic, and willing to cooperate with other staff members in assisting with all phases of main office work.
Exercises good judgment, using accuracy and thoroughness, to determine validity of work done.
High School Graduate.
Thorough knowledge of office practices and procedures.
Must demonstrate neatness in appearance and work.
High degree of patience and tact in dealing with students, parents, teachers, administrators and the general public are necessary.
High degree of proficiency in Google Suite and Microsoft Office, including Word, Excel and in-house accounting software.

Nice To Haves

Associate degree preferred.

Responsibilities

Drafting correspondence
Scheduling appointments
Organizing
Handling attendance
Maintaining paper and electronic files
Providing information to callers
Recording accurate attendance for students and staff
Maintaining a regular filing system and processing incoming correspondence
Serving as a receptionist dealing effectively and courteously with people
Ordering and maintaining supplies as needed
Maintaining confidentiality of work performed
Coordinating the scheduling of appointments and making arrangements for conferences
Establishing a good rapport and cooperating with all personnel
Organizing and maintaining office records for ready accessibility
Updating and maintaining all student information systems (i.e. registration, attendance, school choice, homeless data)
Maintaining and preserving all public records and supporting files of the school department, which will include student cumulative folders and a student database
Proofreading documents, records, or other files to ensure accuracy
Assuming other related assignments or work that may be assigned by the Principal
Adhering to the adopted policies of the Bellingham School Committee