Main Office Secretary

Innovative Arts Academy Charter School • Catasauqua, PA

1d

About The Position

The Main Office Secretary manages front desk operations and provides administrative and customer support. The role includes answering and directing calls, greeting visitors, completing clerical work, scheduling appointments, managing calendars, and maintaining accurate records through data entry. The secretary uses office productivity software to create and edit documents, spreadsheets, and presentations, and helps ensure the office remains welcoming and organized. Compensation is competitive and based on experience.

Requirements

• Proven experience as an office secretary or in a similar role.
• Excellent phone etiquette and strong communication skills.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Attention to detail and accuracy in data entry.
• Bilingual.

Nice To Haves

• Knowledge of Google Suite, including Docs, Sheets, and Slides.

Responsibilities

• Answer and direct phone calls professionally and courteously.
• Greet and assist visitors, providing necessary information.
• Perform clerical tasks, including filing, photocopying, and organizing documents.
• Address customer inquiries and resolve issues.
• Schedule appointments and manage calendars.
• Manage front desk operations and maintain a welcoming, organized environment.
• Use Google Suite to create and edit documents, spreadsheets, and presentations.
• Perform accurate data entry to maintain records.
• Coordinate calendars for meetings, appointments, and events.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed