Secretary (Office Automation)

Defense Commissary Agency • Fort Gordon, GA

6d • Onsite

About The Position

Serves as a Secretary (Office Automation) in a commissary store at a Defense Commissary Agency (DeCA) facility. The primary purpose of the position is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities.

The secretary maintains organized filing systems and current, accessible commissary records; coordinates with departments to collect information for reports and routine management updates; and produces documents, reports, and other administrative materials using standard office software and automation tools. The role also serves as the commissary's main point of contact for personnel matters, helping ensure paperwork and actions are processed correctly through the servicing human resources office. In addition, the secretary manages the tracking, procurement, distribution, and disposal of supplies and equipment needed for commissary operations.

The work is primarily sedentary and performed at a desk. The incumbent typically works indoors in an adequately heated, lighted, and ventilated commissary, with normal everyday risks and discomforts. Some bending, standing, walking, and carrying of light items may be involved; no special physical demands are required. Telework and remote work are not available. Occasional overtime may be required.

Requirements

• Be a U.S. citizen or national; proof of citizenship is required if selected.
• Males born after December 31, 1959, must be registered with or exempt from Selective Service.
• Meet identity and employment eligibility verification requirements through E-Verify.
• Receive a favorable suitability or fitness determination based on a background investigation; new federal employees will be fingerprinted.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• Have salary paid through direct deposit.
• Have at least one year of specialized experience equivalent to the GS-05 level or equivalent in federal service, the military, or the private sector. Qualifying experience includes personnel and payroll processing; troubleshooting personnel, timekeeping, or payroll issues; preparing reports and correspondence with automated systems; and independently managing supply or property accountability.
• Meet the Office of Personnel Management qualifications for series 0318 and other requirements by the announcement closing date.
• Education may not be used to qualify.
• Complete the online onboarding process if selected.

Responsibilities

• Maintain organized filing systems and keep commissary records updated and accessible.
• Coordinate with departments to collect information for reports and routine management updates.
• Produce documents, reports, and other administrative materials using standard office software and automation tools.
• Serve as the commissary's main point of contact for personnel matters and ensure paperwork and actions are processed correctly through the servicing human resources office.
• Manage the tracking, procurement, distribution, and disposal of supplies and equipment needed for commissary operations.
• Process and coordinate personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigate and troubleshoot personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Prepare and assemble reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Manage a supply or property accountability program, maintain records, coordinate equipment maintenance, and ensure compliance with supply regulations.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed