Main Office Clerical Substitute (Williamstown Elementary)

Mount Greylock Regional School District•Williamstown, MA

13h•Onsite

About The Position

Williamstown Elementary School is seeking a dependable, flexible, and professional Elementary Main Office Clerical Substitute to provide coverage during planned and unplanned absences of main office administrative staff. This position plays a vital role in maintaining the smooth, efficient operation of the school's main office. The ideal candidate will serve as a welcoming first point of contact for students, parents, staff, and community members while performing general office support and administrative tasks.

Requirements

High School Diploma or GED required
Previous office, secretarial, or administrative experience preferred.
1–3 years of related administrative experience is desirable.
Experience working in a school setting or with young children is highly valued.
Strong computer skills, including experience with Google Apps (Docs, Sheets, Mail) and Microsoft Office.
Familiarity with student information databases (e.g., PowerSchool) is a plus.
Excellent oral and written communication skills.
Demonstrated ability to build positive working relationships with students, parents, staff, and the community while maintaining strict confidentiality.
High degree of patience, strong organizational skills, ability to multitask in a busy environment, and common-sense problem-solving skills.
Must be able to operate standard office machinery (computers, phones, copiers, fax).
Successful completion of a background check (CORI/Fingerprinting) is required prior to employment.

Nice To Haves

Associate degree or higher preferred.

Responsibilities

Screen, greet, and assist parents, students, visitors, and staff in a polite and professional manner.
Direct guests according to building security protocols and issue visitor badges as required.
Answer incoming calls, route messages efficiently, answer general inquiries, and handle incoming/outgoing mail.
Type, file, copy, fax, scan materials, and assist in maintaining general office, student, or 504 documentation.
Compose or proofread basic office notices, daily memos, and correspondence as directed.
Assist with student sign-ins/sign-outs, daily attendance entry, and maintaining records in student information systems (PowerSchool).
Provide a supportive, calm environment for students waiting in the main office for parents, medical checks, or disciplinary reasons.
Assist with receiving and sorting daily deliveries, distributing classroom materials, and scheduling field trip transportation as needed.
Help maintain an organized office space and perform basic troubleshooting for minor office equipment issues (copiers, printers, scanners).