Mailroom & HR Coordinator - Year Round

Alterra • Winter Park, CO

17d • $20 - $22 • Onsite

About The Position

The Mail Room Clerk is responsible for the handling of the Company’s mail pick-up and distribution, printing and distribution of nametags, HR filing and office organization, as well as uniform services assistant. This employee will act as a first point of contact for employees and visitors to the Administration Building Offices. The Mail and HR Coordinator will follow all Winter Park policies and procedures, all applicable laws (federal, state, and local), and all health and sanitation codes. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

Requirements

• Must have valid drivers license
• Experience with Microsoft suite is required.
• Must have strong interpersonal, writing, and phone skills.
• Must be helpful and friendly.
• Able and willing to learn and improve new programs and systems.
• Consistent and highly accurate attention to detail.
• Self-directed with excellent time management skills.
• Complete projects, checklists, and everyday tasks within deadlines.
• Penchant for data entry.
• Seek out, appreciate, and appropriately offer feedback.
• Enjoy working within a tightknit team.
• Think creatively and act efficiently.
• Remain productive when facing regular interruptions.
• Ability work on multiple projects in a day

Nice To Haves

• One year of experience in office administration including personnel management, record keeping, and databases preferred
• Customer service background highly preferred

Responsibilities

• Retrieve & Distribute US Postal mail: Drive to WP Post Office for mail collection. Return to base and distribute as directed. Mail often consists of multiple packages and other time sensitive mail.
• Work with our on-site employee housing to collect and distribute mail through the current Parcel Post System.
• Log all Received Packages: Notify the recipient and record it in the package log, any mail or packages for employees or guests should be logged when received.
• Courier for Central Reservations: each day during the morning trip to town, deliver all mail from their mail slot, bring any outgoing where needed, put time and initials on calendar
• Process outgoing mail & shipments: USPS and Federal Express, compare services and costs, track BU costs per service for weekly/monthly cost charge-outs, Schedule FE Express pick-up when needed
• Maintain Admin Building Copy Rooms and Fax Machines: keep stocked with paper and be aware of ink status, assist others as needed with operation, deliver incoming faxes
• Maintain Ink/Toner Closet for all users: order leased equipment toners as needed, check closet for all ink/toner needed before ordering, most/all users come to you for all printers
• Supply Clerk: stock and order supplies as needed, track costs per BU for monthly charge-out, assist with supply selection and reusing as necessary
• Monthly Supply Charge-out: sent to Denver ISS and supervisor on/around the 25th, excel spreadsheet for lists and totals, track what is issued to apply cost to BU#
• Monthly Postage Charge-out: sent to Denver ISS and supervisor on/around the 25th; report is first generated by postage machine, combined with handwritten BU charge-outs, and finished with excel spreadsheet;
• Weekly Fed Ex Invoice Coding: Invoices are e-mailed to supervisor each week and will be coded and approved before given to accounting, prepare an Excel spreadsheet page with BU coding for each invoice, keep a copy in file
• Receive and Ship Denver ISS Correspondence: shipments from them arrive Fed Ex Express and need to be distributed, as needed we will send a pack to them, things to go are put in Mailroom mail slot or ISS Denver wall file in accounting offices.
• Act as reception to for the entire Winter Park Resort Administration Building by welcoming all employees, guests and contractors in a warm and welcoming manner. This position will and help answer questions prior to employees and guests getting to HR Office other offices in the Administrative Building. This includes calling Administrative employees ahead of guests arriving at their office when appropriate.
• Human Resources tasks includes distribution of employee perks, Real Deals, answering questions, and name tag assistance.
• Oversee nametag process and printing. Ensure information from employees is appropriate and professional. Print and distribute name tags for departments. Keep this process organized and be flexible to change as needed.
• Answer the phone in a friendly and helpful manner for the Human Resources department
• Process over the phone employment verifications and complete written verifications
• Exercise discretion and strict confidentiality with all information including but not limited to sensitive personal information, wage data, and medical information.
• File employee files and documents daily in the downstairs filing room.
• Assist with onboarding, season pass printing, communications, and employee events as needed.
• Sit in the HR office for coverage as needed or requested.
• WorkAssist in Uniform Services at peak days to help distribute uniforms and laundry.
• Print and distribute name tags for departments. Keep this process organized and be flexible to change as needed.
• Assist with Office Kitchen Cleaning as assigned
• Other duties as assigned. Must be a self-starting motivating person to find projects and jump in to help where needed.

Benefits

• Free season pass to Winter Park and all Alterra Resorts
• Discounted friends & family tickets
• Medical, dental, vision, life, paid parental leave and more for eligible employees
• 401(k) plan with 100% company match - up to 4%
• Mental health resources for all employees
• Food & beverage and retail discounts
• Onsite employee childcare based on availability
• Discounted equipment rentals, pro-deals, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level