Mailroom Coordinator

Kampgrounds Of America, Inc.•Billings, MT

21h•$20 - $22•Onsite

About The Position

Kampgrounds of America, Inc. (KOA) is the world’s largest network of privately owned campgrounds and the leader in outdoor hospitality. KOA has 500+ locations across the United States and Canada including a mix of franchised and company-owned parks (OAK). Founded in 1962, the mission of KOA is “connecting people to the outdoors and each other,” and those who represent the brand share the values of being family-oriented, passionate, entrepreneurial, customer-focused, and innovative. At KOA, we believe the outdoors is fun and for everyone. We are committed to having an environment where all are treated with dignity and respect. We strive to: intentionally create a sense of community and belonging for our guests, employees and franchise partners continually educate ourselves and expand our knowledge to foster an inclusive and supportive environment sustain a culture that promotes diversity of thought and experiences ensure everyone has the ability to experience the outdoors and that our facilities are accessible to all drive change in our company and industry through action and implementation. The KOA Mailroom Coordinator is responsible for overseeing the day-to-day operational functions of the corporate office mailroom including in person departmental delivery. This includes the efficient, accurate and timely distribution of mail for the KOA Corporate Office, including expeditious processing of large shipments for KOA and other entities as assigned. Responsible for maintaining accurate accounts for billing of postage and shipping supplies. Required to maintain an efficient, clean and organized mailroom and shipping area. This role is full-time, 30 hours per week, Monday-Friday. The Mailroom Coordinator demonstrates the ability to perform effectively in high-pressure environments while utilizing strong computer proficiency, written and verbal communication, and interpersonal skills. Works independently with minimal supervision and consistently meets deadlines in a fast-paced work environment.

Requirements

High School Diploma or GED
Unrestricted Montana Driver’s License
1+ years’ experience in shipping and mailing, including experience with USPS, FedEx, and UPS
Typing and computer skills
Strong organizational skills and attention to detail
Self-starter with a strong work ethic

Nice To Haves

2+ years direct experience
Corporate mail room experience

Responsibilities

Sort and distribute all incoming mail, FedEx, and UPS packages while maintaining strong professional relationships with representatives from the United States Postal Service, FedEx, UPS, and other carriers to ensure efficient operations and high-quality service.
Process outgoing mail, packages and freight and trace shipments.
Prepare Canadian custom forms, freight bill of ladings, or other forms as needed.
Maintain inventory of KOA forms related to correspondence and shipping from various departments, and basic shipping supplies.
Facilitate in person postal operations at applicable post offices for bulk mail, etc.
Participate in and contribute to developing/streamlining processes and procedures.
Maintain postage meter funds.
Maintain supplies in conference center.
Maintain positive working relationships with all departments within the company.
Maintain confidentiality and act professionally with others.
Responsible for keeping the mailroom equipment clean and functioning and promptly reporting malfunctions.
Assist other departments with paperwork and/or projects when needed.