Mailroom Clerk - Irving TX

Matheson•Irving, TX

About The Position

The Mailroom Clerk processes and distributes all incoming and outgoing mail and scans incoming mail into Kofax and OnBase. The role also provides backup support for vendor setup, document control, accounts payable, expense-report support, and reception duties. Additional duties and projects may be assigned by the supervisor.

Requirements

High school graduate or GED.
1–3 years of work experience.
Typing speed of at least 50 words per minute.
Ten-key proficiency by touch.
Knowledge of hot-key-based systems.
Average or above-average experience with Microsoft Office, including Word and Excel.
Professional written and verbal communication skills.
Customer service experience.
Organization and time-management skills.
Quick learner and self-motivated.

Nice To Haves

Experience as a mailroom clerk is preferred, but not required.

Responsibilities

Process and distribute incoming and outgoing office mail.
Scan incoming mail into Kofax and OnBase; perform assigned Kofax quality control and validation work.
Provide backup for vendor setup, including new vendors and changes to existing vendor records.
Prepare credit applications and provide them to vendors with appropriate signatures as needed.
Monitor the expense-report help email and set up employees in Concur.
Prepare and scan proof-of-delivery documents (PODs) and accounts payable invoices.
Back up monitoring the Paymode mailbox and updating vendor files.
Release PODs scanned in the field.
Back up the Document Control Specialist and Receptionist on assigned duties during vacations, breaks, sick days, and other absences.
Assist the accounts payable department with other tasks and projects.
Perform other duties as assigned by the supervisor.