Mailroom Clerk

State of Utah Office of the Governor•Draper, UT

9d•$15 - $27•Onsite

About The Position

The Utah National Guard is seeking an Mailroom Clerk to perform complex production tasks and serve as a focal point for agency-specific assignments. This role requires independent judgment, a comprehensive knowledge of pertinent rules, regulations, and policies, and the ability to apply agency procedures.

Requirements

Reviewing documents for accuracy and completeness.
Updating information and evaluating against policy.
Comparing elements for consistency or logical relationships.
Writing or drafting correspondence, reports, and other written materials.
Providing information and assistance to the public.
Locating and assembling records and information that may require substantial research and judgment.
Analyzing, summarizing, and reviewing data, then reporting findings and interpreting results.
Receiving and responding to incoming questions or complaints and explaining policy and procedures.
Monitoring, tracking, and following up on documentation to ensure timelines are met.
Assisting with training vendors and new employees.
Independent judgment in office specialties.
Comprehensive knowledge of pertinent rules, regulations, policies, and procedures.
The ability to apply agency regulations, policies, and procedures.
Specialized office skills.
Thorough subject matter understanding for preparing recurring reports.
Experience in performing complex production tasks.
Experience with basic accounting functions, such as receiving cash payments, basic bookkeeping, processing payroll, and accounts payable/receivable.
Skill in maintaining calendars, schedules, and coordinating appointments, meetings, and other activities.
Ability to order, receive, inspect, and store equipment and supplies.

Responsibilities

Receive, sort, and distribute incoming and outgoing mail and packages.
Prepare, process, and review various documents, including tax forms, for accuracy and completeness, updating information as needed.
Compare elements for consistency, verify data entry, and evaluate documents against policy.
Use mail extraction machines and other mailroom equipment.
Maintain written records of mailroom activities and create or maintain file and record-keeping systems.
Ensure the high quality of scanned documents.
Prepare and generate recurring reports that involve automated processes and a thorough understanding of the subject matter.
Provide information and assistance to the public and others, helping them complete forms and applications.
Assist with customer inquiries about mail services and help train vendors and new employees on mailroom procedures.
Monitor and follow up on documentation to ensure deadlines are met.
Manage mailroom supplies by ordering, receiving, inspecting, and storing equipment and materials.