Mailing Database Coordinator (1st Shift)

RR Donnelley•Chanhassen, MN

4h•Onsite

About The Position

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. The Mailing Database Coordinator handles all aspects of mail planning and classification of mail, including processing customer mail files, providing documentation to USPS, and estimating and planning job-specific mailings. This role also provides direction for fulfillment and freight planning, and customer-specific reports to customers, billing, and customer service. The position performs manual and clerical duties related to the shipment and receipt of materials, supplies, equipment, and finished products. It serves as the central point of contact for the plant regarding the United States Postal Service, Canada Post Corporation, and international postal mail handlers, requiring skills to research, analyze, educate, and communicate on postal regulations and issues. The coordinator verifies that mail pieces produced by the plant adhere to postal regulations in form design, mail sorting, and preparation in packaging.

Requirements

Minimum of 5 years’ experience in shipping and receiving operations in a manufacturing environment
Experience with mail processing
In-depth technical knowledge of the direct mail marketing industry and postal regulations
Strong working knowledge of Windows and applicable software programs such as Word, Excel, and PowerPoint
Must be highly organized and able to set and maintain project schedules
Must be independent and highly motivated
Must have excellent communication, problem-solving and organizational skills with great attention to detail

Nice To Haves

BA or BS degree

Responsibilities

Handles all aspects of mail planning and classification of mail
Processes customer mail files
Provides documentation to USPS
Estimates and plans job-specific mailings
Provides direction for fulfillment and freight planning
Provides customer-specific reports to customers, billing and customer service
Performs manual and clerical duties related to the shipment and receipt of materials, supplies, equipment and finished products shipped via internal freight fleet or third party LTL carrier
Acts as the central point of contact for the plant for all matters regarding the United States Postal Service, Canada Post Corporation, and international postal mail handlers
Researches, analyzes, educates, and communicates on the subject of postal regulations and issues
Verifies that mail pieces produced by the plant adhere to postal regulations in form design, mail sorting, and preparation in packaging
Maintains a complete understanding of the USPS Domestic Mail Manual and how the regulations affect the products we offer and our clients
Communicates with the USPS to stay abreast of current and future developments affecting our business
Provides leadership to the facility with regard to USPS rates, regulations, specifications, and other postal issues
Acts as a liaison between the plant and the local Postal Service
Utilizes appropriate training materials, including guidelines, checklists, and other job aids, and conducts training classes as regulations and processes change
Utilizes, reviews, and monitors departmental Postal Certification
Communicates with mailing industry people and other major mailers to stay abreast of current and future developments affecting our business
Actively participates in local, regional, and national meetings (PCC meetings, National Postal Forums, regional Mailers meetings, etc.)
Utilizes marketing/sales information on our postal capabilities
Assists in designing mail pieces and brochures that demonstrate our various capabilities
Acts as UPS and Fed-Ex contact for upgrades and batching
Maintains a complete understanding of DynaMail, Monticello, Postage Db, Mail Db, and EntryDb along with Postal One
Performs entry planning Mail.dats in Monticello
Maintains the necessary files and documentation
Performs activities related to load planning of outbound trucks to meet customer delivery requirements and cost parameters
Utilizes small hand tools and operates material handling equipment including forklifts, skids, pallet handlers, hand trucks, etc. to stage materials and load trucks
Checks goods against shipping documents and authorizations
Packs goods for shipment according to specifications, equipment characteristics, transportation methods, and routes
Verifies identification and quality of product
Prepares bills of lading
Posts weight and shipping charges
Stamps, stencils or attaches information and shipping instructions on containers
Loads shipment onto trucks
Maintains inventory of cartons, tapes, crates, clamps, foam and other packing material
Checks incoming materials against bills of lading, packing slips, etc., verifying nomenclature, identification, and quantity of the materials
Maintains records of goods received and damaged goods
May be tasked with performing ancillary duties related to Production Expediting coordinating the movement of materials throughout the plant
Assists Supervisor- Production Planning as needed
Completes special projects or performs other duties as requested