Database Coordinator

Maggie's Place•Phoenix, AZ

2d•Onsite

About The Position

The Database Coordinator is responsible for coordinating the data and reporting needs for both internal and external program service areas and within the overall constituent management system. This position will serve as a staff member for strategic evaluation partnerships on a local and national level. The Data Coordinator will schedule and maintain working sessions for ongoing projects and grant deliverables. Will work closely with the Grants & Program Data Manager to increase the use of data to make data informed decisions. Help elevate data collection and organization.

Requirements

Bachelors preferred, or equivalent experience.
Must have effective organizational, problem-solving, time management, and analytical skills.
Must be able to represent and reflect Maggie's Place positively and professionally to all avenues of the community.
Excellent verbal and written communications skills.
Ability to multi-task.
Strong interpersonal skills.
Strong work ethic.
MS Office proficiency
Excel Office proficiency
Demonstrates initiative, adaptability, cultural sensitivity, and emotional maturity.
Must possess or have regular access to a reliable vehicle on a regular basis.
Must possess a valid Arizona driver license and active auto insurance.
Must be able to comply and meet the national and state criminal background check, national sex offender registry, level one fingerprint clearance card, and a Motor Vehicle Records check as required by Maggie's Place.
Ability to lift 30 lbs. is required.

Responsibilities

Serve as a Maggie's Place representative in strategic evaluation partnerships by providing thoughtful insights, partnership analytics and administrative support (such as scheduling meetings, preparing presentations, attending and reporting out on all meetings to various departments).
Grant funded Strategic Evaluation Partnerships (including but not limited to): Actively brainstorm and strategize in a team setting to expand various program systems within the Programs Department.
Coordinate program deliverables.
Assist in data collection and outcomes for all Maggie's Place programs.
Schedule and update bi-weekly virtual and in-person team meetings.
Ensure all projects are on track and coordinate with appropriate staff on their roles and responsibilities.
Partner with the Grants & Programs Data manager to ensure the data collection timeline and capture/submission processes allow for efficiency of data capture, grant reporting and guarantee all grant data reports are submitted on schedule.
Ensure document storage and data collection systems meet the ongoing needs of the programs teams including folder organization, accessibility, and confidentiality.
Work with the Program Coordinator to ensure that participant class/event schedules are updated.
Responsible for extracting reports from the Homeless Management Information System (HMIS)/Business Objects (BO).
Strategic Evaluation Partnerships (including but not limited to): Unite Us Centralized Case Management System Maintain Unite Us user access.
Ensure document storage and data collection systems meet the ongoing needs of the programs teams including folder organization, accessibility, and confidentiality.
Coordinate implementation of the document management systems established by consultant and IT team, including staff training, follow up communication, evaluation, and continual improvement.
Partner with the Grants & Programs Data manager to ensure the data collection timeline and capture/submission processes allow for efficiency of data capture, grant reporting and guarantee all grant data.
Evaluate current and prospective Maggie's Place programs and data evaluation processes, using complex sets of information, to identify opportunities for program improvement, scalability of impact and ROI.
Monitor all programmatic specific outcomes and inform the Program Leadership Team of gaps/shortfalls and aid in strategies to increase outcome performance when needed.
Collaborate with the Program Leadership Team and Development Team to conduct annual data reviews to provide analytical insights on major data trends, opportunities to scale growth, improve where needed and celebrate successes.