Mail Services Inside Messenger, Houston

Baker Botts•Houston, TX

9h•Onsite

About The Position

The Houston office of Baker Botts LLP is currently seeking a Mail Services Inside Messenger. Under direct supervision, performs a variety of functions as part of a team with other Office Services staff and supervisors to provide service for office personnel. The candidate will perform a variety of messenger and inside delivery duties to ensure timely distribution of messages, mail, printed materials and supplies. This position also handles a variety of Conference Services duties including conference room set-ups, food presentations, stocking kitchens and maintaining a clean environment and providing superb service to clients, visitors and internal customers.

Requirements

High school diploma required
One year minimum experience in customer service
Basic knowledge of computer software including Outlook and Word.
Must have the ability to learn new software for various tasks, including but not limited to processing mail and inputting time.
Excellent customer service skills and ability to work well independently, as well as with others is required.
Ability to follow directions and established procedures.
Ability to prioritize tasks associated with conference room schedules and events.
Ability to communicate effectively, both orally and in writing. This includes drafting professional e-mails to lawyers, staff and visitors.
Ability to maintain confidentiality of information.
Able to lift up to 30 pounds, move full file boxes with the use of a hand truck and able to push carts with supplies from one area to another.
May also require the ability to lift, squat, kneel and bend and have the ability to use a step ladder.
May require some office furniture moving within space and familiarity with hand tools. Some objects in the kitchens and conference rooms may be located in obscure or high places.
Must be able to use elevator.
Must have a sense of organization and be able to multi-task at all times.
Must have willingness to learn and initiative to take on new tasks.
Must be reliable and a self-starter.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Must be able to function in a standard office environment.
Must be able to push or pull loaded dolly weighing approximately a minimum of 30 pounds, on carpeted or uncarpeted flooring without assistance.
Must be able to routinely lift and carry catering supplies such as, food trays and equipment weighing up to 30 pounds.
Must be able to assist in lifting and moving furniture and equipment weighing 50 pounds or greater.
Must be able to retrieve and replace objects from high shelves using appropriate step ladder.
Must be able to stand or walk for four hours daily.
Must be able to sit, concentrate and work for one hour without a break.
Must be able to lift, squat, kneel and bend and have the ability to lift 30 lbs. or more.
Must be able to function in a standard office environment.

Nice To Haves

College degree a plus
law firm experience preferred

Responsibilities

Makes regular mail trips to various practice floors.
Sorts and delivers all incoming U.S. mail, courier packages, IST copy jobs and interoffice materials i.e.: envelopes, memos, files, library circulations.
Must pick up material and sort or process the material for delivery as needed.
Required to perform interoffice runs. Must pick-up and deliver material deposited into special boxes, which are located on various floors, as scheduled.
Required to update carts or sorting boxes according to new arrivals, departures, and office moves or changes.
Required to assist the secretaries and attorneys on their floors i.e.: file deliveries while on the floor, returning and processing packages for outgoing mail and/or courier delivery.
Required to process faxes as needed.
Assist the supervisors and dispatchers in completing special tasks as assigned.
Required to maintain Supply Room Cabinets.
Moving of office furnishings and equipment independently and as part of a team.
Must be able to assist with Conference Room setups.
Delivers copy paper stock for copiers and printers on various floors.
Delivers and installs soda fountain syrups and CO2 tanks to various floors.
Maintain office supplies stocked in break rooms.
Other tasks as assigned by Conference and Office Services Manager or Office Administrator.
Extensive daily contact with lawyers, staff and colleagues.
Frequent contact with outside vendors.