Mail Clerk/Messenger - Manhattan

ADAPT Community Network•New York, NY

5d•Onsite

About The Position

Under general supervision, delivers, picks up and sorts mail for 80 Maiden Lane. Distributes office supplies from Mailroom to staff at 80 Maiden Lane. The duties and responsibilities of the Mail Clerk - Messenger will include, but are not limited to the following: Coordinates daily activities of Mailroom and support staff. Coordinates messenger pick-up and delivery. Serves as liaison between agency and courier service provider on delivery related problems. Coordinates transportation of all records from Maiden Lane to Bronx Records Retention Center. Oversees maintenance on all non-computer related equipment at Maiden lane (i.e. copiers, fax machine, shredders) which includes contacting vendor for service calls, ensuring all work is performed, equipment is functional and repair logs are maintained. Oversees in-house maintenance for designated household duties at Maiden lane i.e. bulb replacement, scheduling of carpet cleaning and furniture movement. Manages Stockroom and supplies at Maiden Lane including managing inventory database, conducting periodic review of inventory supplies and recommending stock replenishment. Opens, sorts, distributes and picks up mail for staff working at 80 Maiden Lane. Picks up and delivers mail in Manhattan for staff working at 80 Maiden Lane. Sets up conference rooms for meetings by moving tables and setting up chairs. Runs Mailroom at 80 Maiden Lane and distributes office supplies to staff. Ensures that outgoing mail has proper postage. Performs numerous administrative support functions i.e. filing, photocopying, distribution of memos. Provides facility support and office equipment maintenance for 80 Maiden Lane. Maintains stockroom inventory and distribution at two locations. Performs other related duties as requested.

Requirements

Ability to read, write, speak and understand English
Good interpersonal skills are required in order to interact effectively with employees, coworkers, other departments, outside contacts, etc.
Due to sensitive nature of the position, must be able to maintain the strictest confidentiality.
Ability to work independently and handle multiple tasks.
Good organizational skills
Able to travel around Manhattan on the subways
High School Diploma or GED
One year of prior mailroom experience preferred

Responsibilities

Coordinates daily activities of Mailroom and support staff.
Coordinates messenger pick-up and delivery.
Serves as liaison between agency and courier service provider on delivery related problems.
Coordinates transportation of all records from Maiden Lane to Bronx Records Retention Center.
Oversees maintenance on all non-computer related equipment at Maiden lane (i.e. copiers, fax machine, shredders) which includes contacting vendor for service calls, ensuring all work is performed, equipment is functional and repair logs are maintained.
Oversees in-house maintenance for designated household duties at Maiden lane i.e. bulb replacement, scheduling of carpet cleaning and furniture movement.
Manages Stockroom and supplies at Maiden Lane including managing inventory database, conducting periodic review of inventory supplies and recommending stock replenishment.
Opens, sorts, distributes and picks up mail for staff working at 80 Maiden Lane.
Picks up and delivers mail in Manhattan for staff working at 80 Maiden Lane.
Sets up conference rooms for meetings by moving tables and setting up chairs.
Runs Mailroom at 80 Maiden Lane and distributes office supplies to staff.
Ensures that outgoing mail has proper postage.
Performs numerous administrative support functions i.e. filing, photocopying, distribution of memos.
Provides facility support and office equipment maintenance for 80 Maiden Lane.
Maintains stockroom inventory and distribution at two locations.
Performs other related duties as requested.