Mail Clerk/Messenger - Manhattan

ADAPT Community Network•New York, NY

6d•Onsite

About The Position

Under general supervision, this role is responsible for delivering, picking up, and sorting mail for 80 Maiden Lane. The position also involves distributing office supplies from the Mailroom to staff at 80 Maiden Lane. The Mail Clerk - Messenger will coordinate daily activities of the Mailroom and support staff, as well as messenger pick-up and delivery. This role serves as a liaison between the agency and courier service providers for delivery-related issues and coordinates the transportation of all records from Maiden Lane to the Bronx Records Retention Center. Additionally, the position oversees the maintenance of non-computer related equipment at Maiden Lane, including contacting vendors for service calls, ensuring work is performed, equipment is functional, and repair logs are maintained. It also oversees in-house maintenance for designated household duties at Maiden Lane, such as bulb replacement and scheduling carpet cleaning and furniture movement. The role manages the Stockroom and supplies at Maiden Lane, including managing an inventory database, conducting periodic reviews of inventory supplies, and recommending stock replenishment. The Mail Clerk - Messenger opens, sorts, distributes, and picks up mail for staff at 80 Maiden Lane, and picks up and delivers mail in Manhattan for staff at the same location. The position also sets up conference rooms for meetings by moving tables and setting up chairs, runs the Mailroom at 80 Maiden Lane, and distributes office supplies to staff. Ensures outgoing mail has proper postage and performs numerous administrative support functions such as filing, photocopying, and distribution of memos. Provides facility support and office equipment maintenance for 80 Maiden Lane and maintains stockroom inventory and distribution at two locations. Performs other related duties as requested.

Requirements

Ability to read, write, speak and understand English
Good interpersonal skills are required in order to interact effectively with employees, coworkers, other departments, outside contacts, etc.
Due to sensitive nature of the position, must be able to maintain the strictest confidentiality.
Ability to work independently and handle multiple tasks.
Good organizational skills
Able to travel around Manhattan on the subways

Nice To Haves

One year of prior mailroom experience preferred

Responsibilities

Coordinates daily activities of Mailroom and support staff.
Coordinates messenger pick-up and delivery.
Serves as liaison between agency and courier service provider on delivery related problems.
Coordinates transportation of all records from Maiden Lane to Bronx Records Retention Center.
Oversees maintenance on all non-computer related equipment at Maiden lane (i.e. copiers, fax machine, shredders) which includes contacting vendor for service calls, ensuring all work is performed, equipment is functional and repair logs are maintained.
Oversees in-house maintenance for designated household duties at Maiden lane i.e. bulb replacement, scheduling of carpet cleaning and furniture movement.
Manages Stockroom and supplies at Maiden Lane including managing inventory database, conducting periodic review of inventory supplies and recommending stock replenishment.
Opens, sorts, distributes and picks up mail for staff working at 80 Maiden Lane.
Picks up and delivers mail in Manhattan for staff working at 80 Maiden Lane.
Sets up conference rooms for meetings by moving tables and setting up chairs.
Runs Mailroom at 80 Maiden Lane and distributes office supplies to staff.
Ensures that outgoing mail has proper postage.
Performs numerous administrative support functions i.e. filing, photocopying, distribution of memos.
Provides facility support and office equipment maintenance for 80 Maiden Lane.
Maintains stockroom inventory and distribution at two locations.
Performs other related duties as requested.