Machine Shop Associate
About The Position
Therm-x of California is hiring a Machine Shop Administrator & Scheduler to coordinate production schedules, track work orders, monitor machine shop capacity, and maintain accurate production records. The role works closely with the Production Planner, CNC Machinists, Setup Operators, Programming, and other departments to help production run efficiently and customer orders finish on time. The position prepares and maintains daily and weekly production schedules; coordinates priorities around customer demand, due dates, material availability, and machine capacity; monitors progress and adjusts schedules; tracks machine utilization and work order status; maintains production documentation and reports; and communicates delays, risks, and schedule changes. It also supports inventory and tooling records, follows up on new product introduction jobs, and contributes to teamwork, 6S practices, and continuous improvement in the machine shop. Therm-x of California describes itself as a leading manufacturer of Advanced Temperature and Control Systems for high-technology industries, in business for over 30 years with a diverse customer base. The company offers competitive pay, medical and dental coverage, a 401(k), and paid time off.
Requirements
- Previous experience in a machine shop, manufacturing, production scheduling, or administrative support is preferred.
- Familiarity with CNC machining processes, machine setups, and production workflows.
- Proficiency in Microsoft Excel and production tracking spreadsheets.
- Strong organizational, communication, and problem-solving skills.
- Ability to prioritize multiple jobs and meet changing production deadlines.
- Attention to detail and commitment to maintaining accurate production records.
Nice To Haves
- Experience using Epicor or another ERP/MRP system.
- Previous experience in a machine shop, manufacturing, production scheduling, or administrative support.
Responsibilities
- Prepare, update, and maintain daily and weekly machine shop production schedules.
- Coordinate job priorities based on customer demand, due dates, material availability, and machine capacity.
- Monitor production progress and adjust schedules to minimize delays and downtime.
- Communicate priority jobs, hot jobs, and schedule changes to machine shop personnel.
- Coordinate with the Production Planner to meet production targets and on-time delivery requirements.
- Monitor machine utilization and production capacity across CNC lathes, VTLs, mills, and other machining equipment.
- Track machine availability, setup time, cycle time, and production output.
- Identify scheduling conflicts, bottlenecks, and opportunities to improve machine utilization.
- Help ensure machines have scheduled work and are utilized effectively.
- Support continuous improvement activities to increase productivity and reduce downtime.
- Create, review, and maintain production schedules and work order records in Epicor or other ERP systems.
- Track work order status, production quantities, completed operations, and remaining work.
- Monitor employee clock-in and clock-out transactions to help ensure labor and production records are accurate.
- Follow up on delayed jobs, missing information, material shortages, and incomplete production transactions.
- Maintain accurate production reports and communicate schedule risks to management.
- Maintain production spreadsheets, scheduling reports, and machine shop documentation.
- Update NC program records, job notes, and related production information as required.
- Assist with inventory tracking, material availability, tooling records, and work order documentation.
- Ensure production information is organized, accurate, and accessible to appropriate team members.
- Prepare daily, weekly, and monthly reports on production status, capacity, and performance.
- Work closely with machinists, setup operators, CNC programmers, engineers, and production leads.
- Communicate new jobs and programming or drawing requirements promptly to prevent production delays.
- Follow up on new product introduction (NPI) jobs and ensure production readiness.
- Escalate scheduling issues, machine downtime, quality concerns, and delivery risks to appropriate personnel.
- Support teamwork, accountability, 6S practices, and continuous improvement throughout the machine shop.
Benefits
- Competitive pay
- Medical coverage
- Dental coverage
- 401(k)
- Paid time off
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
