Lottery Product Coordinator

OLG • Toronto, ON

12d • Onsite

About The Position

The Lottery Product Coordinator is responsible for coordinating the administrative aspects of the Lottery business, including accounting and procurement, and liaising with the finance department regarding invoicing and People Soft. This role involves direct interaction with vendors for all related tasks and provides administrative support to executive leadership. Acting as a liaison between the Executive Leader and internal and external contacts, the position ensures effective and efficient communication to support the advancement of priorities. Additionally, the role assists the Lottery team in executing national ILC promotions, managing gift cards, and coordinating meetings.

Requirements

• College Diploma in Office or Business Administration or equivalent
• 1- 3 years of experience in office/business administration or equivalent
• Time Management Skills
• Communication and interpersonal skills
• Conceptual, analytical and problem-solving skills
• Stakeholder relationship management skills
• Planning & Organizing

Responsibilities

• Plan and coordinate day to day executive schedules including responding to and resolving scheduling conflicts by working effectively with other assistants and internal stakeholders
• Manage end-to-end departmental financial processes, including requisitions, POs, SOWs, invoices, approvals, accruals, and budget tracking; identify and resolve discrepancies.
• Ensure all expenditures are properly authorized, coded, tracked, and reported; maintain budget control reports and organize team files in MS Teams.
• Recommend and implement improvements to marketing and financial processes to enhance efficiency, agility, and speed.
• Coordinate business reporting and communications, including consolidating weekly Lottery sales updates in collaboration with senior leadership.
• Manage Lottery product and promotional content for OLG.ca, including briefs, cross-functional coordination, system updates, compliance (AODA), and issue resolution.
• Oversee inventory management (gift cards, premiums), procurement, vendor coordination, product testing, and sales/inventory reporting.
• Support marketing execution, including campaign asset collection, annual marketing calendar development, high-jackpot activations, and winner events.
• Provide executive and team support through meeting coordination, presentation preparation, expense reporting, travel arrangements, and ad hoc marketing tasks.

Benefits

• Group Benefits Plan: Eligible employees and dependents have access to comprehensive, employer-paid group benefits coverage (permanent employees only).
• Public Service Pension Plan: Participation in a highly desirable defined benefit pension plan.
• Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements (permanent employees only).
• Paid Time-Off: Competitive paid time-off provisions to support work-life balance and well-being.
• Growth Focus: Become your best self with access to new opportunities and personalized support programs.
• Comprehensive Learning: 24/7 access to robust online learning programs.
• Equity, diversity, and inclusion: Core to OLG’s culture, empowering employees to bring their authentic selves and make a meaningful impact across Ontario.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees