Logistics Specialist - Vessel Reconciliation

MSC Mediterranean Shipping Company SA • Tempe, AZ

3d • Onsite

About The Position

The Logistics Specialist – Vessel Reconciliation ensures that vessel load lists comply with customs regulations and MSC internal rules and procedures. The position communicates with internal and external parties to clarify load-list issues and works with terminal partners and internal departments to resolve discrepancies and other operational matters.

The role prepares and monitors load lists using information from terminals and MSC internal systems, verifies that required documentation is submitted before cut-off dates, and checks that MSC cargo appears on the load list and is loaded. It cleans load lists by rolling or cancelling bookings that lack required documentation, miss cut-offs, or are no-shows, in accordance with applicable regulations and procedures. The specialist compares terminal and internal-system data, investigates vessel schedule changes, and communicates them to relevant parties. Other duties may be assigned as required.

This position is performed on-site in the office five days per week, Monday through Friday. Fully remote or hybrid work is not available, except when off-site duties are required.

Requirements

• Bachelor’s degree preferred, or equivalent experience in a similar role in supply chain, transportation, shipping, logistics, freight forwarding, customer service, or a related area.
• Advanced attention to detail.
• Intermediate communication skills.
• Advanced dependability.
• Intermediate time management.
• Fundamental proactivity.
• Intermediate problem-solving skills.
• Intermediate prioritization skills.
• Intermediate team-player skills.
• Advanced English proficiency.
• Intermediate MS Excel skills and ability to learn new software.

Nice To Haves

• Bachelor’s degree.
• Equivalent experience in a similar role in supply chain, transportation, shipping, logistics, freight forwarding, customer service, or a related area.

Responsibilities

• Prepare and monitor vessel load lists using terminal information and MSC internal systems.
• Verify that documentation is submitted before cut-off dates.
• Ensure MSC cargo is included on the load list and loaded.
• Roll or cancel bookings missing proper documentation, missing cut-offs, or marked as no-shows, in accordance with customs regulations and MSC rules and procedures.
• Compare data in MSC internal systems with terminal systems and identify discrepancies.
• Communicate and collaborate with terminals to resolve issues, including containers held for inspection by US Customs and US Coast Guard.
• Investigate vessel schedule changes and communicate them to internal and external parties.
• Work with internal departments, including Documentation and Planning.
• Perform other duties as required.

Benefits

• Health, prescription drug, dental, and vision insurance.
• Life insurance of up to one times annual salary, capped at $50,000.
• Long-term disability benefits.
• Flexible Spending Accounts for health, dependent care, and transit/parking.
• Supplemental life, accident, critical illness, and hospital indemnity plans.
• Short-term disability insurance, effective day one.
• 401(k) plan with a 3% Safe Harbor contribution and an option for an additional 3% employer match.
• Wellness program initiatives.
• Corporate partner discount programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level