Logistics Coordinator

Viterra•Camrose, AB

3d•Onsite

About The Position

The Transportation Logistics Coordinator is responsible for managing transportation logistics, maximizing freight arbitrage, and providing administrative support. This role ensures commodities move efficiently and on schedule to meet contractual obligations and customer needs. This is a temporary position with an expected duration of approximately seven (7) months.

Requirements

Minimum of three (3) years’ experience in logistics, transportation, or inventory management.
Grade 12 or equivalent required
Proficiency with computers, including spreadsheets, databases, communication tools, and word‑processing software.
Strong interpersonal and communication skills with the ability to build effective relationships with internal and external stakeholders.
Demonstrated planning, analytical, and problem‑solving abilities.

Nice To Haves

a post‑secondary degree or diploma in Business Administration is preferred.
Knowledge of the transportation industry, including grain transportation requirements and practices, is an asset.

Responsibilities

Ensure timely and accurate dispatching and scheduling of shipments, adhering to government rail standards, procedures, and contract timelines.
Participate in forward booking of freight to secure cost‑effective transportation options.
Ensure carrier compliance with company policies and operational standards.
Manage shippable stock inventories and develop transportation plans to maximize efficiency.
Review and investigate discrepancies in freight invoices; ensure timely receipt and tracking of unload information from carriers.
Monitor trends and anomalies in logistics data and implement corrective actions as needed.
Coordinate rail load times, order rail boxcars, and schedule arrival times.
Generate Bills of Lading and shipping documents for all modes of transportation (hoppers, railcars, intermodal containers).
Communicate with customers, employees, producers, and carriers to ensure expectations are met or exceeded.
Assist with tender offers based on rail delays and shipping timelines; may tender shipments to buyers or brokers.
Communicate with truck dispatch to prepare Automated Commercial Environment (ACE) documents for cross‑border shipments.
Maintain inventory accuracy by reconciling product movements and applying product to outgoing loads.
Generate deferral contracts and target price agreements.
Maintain grower files and input information into the Name and Address system.
Provide general administrative support, including arranging travel and accommodations, preparing documents, reports, spreadsheets, and presentations.
Maintain filing systems, manage office supplies, and handle incoming/outgoing correspondence.
Serve as the first point of contact for calls and visitors, responding to routine inquiries.
Complete accounts payable vouchers, process invoice payments, reconcile purchase card statements, and assist with staff time entry.
Perform additional tasks as required to support logistics and administrative operations.