Logistics Coordinator

Huber • Marblehead, MA

7d • $32 - $35

About The Position

The Logistics Coordinator ensures efficient management of inbound and outbound shipments, works with carriers and customers to resolve scheduling issues, supports the Logistics Supervisor/Manager with inventory, supply, and backup duties, and maintains accurate dock scheduling. This is a first-shift position, 8:00 a.m. to 4:00 p.m., Monday through Friday. The coordinator may need to work longer hours and other shifts to cover the Logistics Manager’s absence.

The role coordinates outbound shipments and loading appointments, processes trucks and shipping paperwork, checks trailers and loads, maintains bills of lading, prepares reports, and manages ship confirmations and rail movements. It also includes labeling hazardous loads and preparing or verifying hazardous-material documentation in accordance with applicable requirements.

The coordinator handles inbound receiving and related Oracle ERP transactions, oversees records and correspondence for barge arrivals and material hauling, performs cycle counts, and supports month-end and production backup duties. The position follows Huber sustainability and ISO 9001 requirements, maintains good housekeeping, and observes applicable safety policies and practices. Work takes place inside and outside, primarily in plant warehouse areas.

Requirements

• High School Diploma or GED required.
• At least five years of manufacturing-related experience, or an equivalent combination of education and experience.
• Ability to handle multiple duties simultaneously and interact with customers, shippers, truckers, management, and plant personnel.
• Good computer skills.
• Ability to communicate effectively.
• Ability to operate a forklift and maintain forklift certification.
• Willingness and ability to work and act safely.
• Ability to read, comprehend, and follow safety policy manuals, Standard Operating Procedures, Safety Data Sheets, and production schedules and reports.
• Ability to perform basic mathematical calculations, including multiplication, addition, and percentages, using a calculator if needed.

Nice To Haves

• Bachelor’s degree in a related field preferred.
• Prior experience with Oracle, handheld scanners, and Microsoft Office preferred.
• IATA, IMDG, and DOT certifications.

Responsibilities

• Maintain compliance with applicable Huber Sustainability Management Standard requirements within the role’s sphere of influence.
• Provide courteous service to drivers, vendors, and visitors in person and by phone.
• Coordinate outbound shipments and make and record site loading appointments.
• Process trucks for loading, including verifying pickup numbers, routing trucks, entering information in Oracle ERP using a handheld scanner or computer, and printing and processing bills of lading.
• Enter correct carrier information into the system.
• Inspect trailers before loading and verify loads follow the specified order and appropriate load pattern.
• Follow production work-order instructions, including distributing or faxing certificates of analysis and bills of lading as required, and using and recording correct seals.
• Maintain, rotate, and file bills of lading by month for two years in accordance with regulations.
• Prepare reports as requested, including late-shipment, open-order, and tons-shipped reports.
• Support the Logistics Manager and provide absence coverage, potentially working longer hours and other shifts.
• Complete ship confirmations for bulk and rail shipments and arrange rail movements.
• Label hazardous loads according to IATA, IMDG, and DOT requirements; complete hazardous-material documents and send them to other parties as needed.
• Verify hazardous-material documentation is prepared and packaged according to DOT regulations.
• Ensure outgoing loads are properly labeled, placarded, and marked by Utility Operations as required, and inform the Production Lead of issues.
• Manage receiving, Oracle transfers, SharePoint tracking, and local trucking correspondence related to barge arrivals, unloading, and hauling.
• Receive inbound material, inspect it, verify product and packing-list accuracy, report damage or shortages, notify the appropriate area or employee, place material in designated storage areas, and receive it into Oracle ERP when appropriate.
• Ensure all receipt transactions are completed in Oracle.
• Consult Maintenance personnel and initiate corrective action for problems, such as submitting a work request.
• Notify the Logistics Manager and Production Supervisor of problems that could affect customer ship dates.
• Maintain daily crude-hauling transactions in SharePoint and Oracle.
• Oversee dock scheduling and communicate with Customer Service to manage site appointments.
• Perform scheduled cycle counts and advise the Logistics Manager of issues.
• Assist the Production Lead with backup duties as requested by the Plant Manager and Logistics Manager.
• Assist Mill Operations with loading bulk trailers as needed.
• Assist with month-end backup duties, including batch reconciliations, batch closing, opening new-month batches, and physical inventory tasks.
• Follow ISO 9001 guidelines and support the quality management system.
• Maintain and oversee good housekeeping practices.
• Learn and observe applicable company policies and safe practices and perform duties assigned by the supervisor.
• Operate a forklift and maintain forklift certification.
• Follow OSHA regulations and applicable safety requirements.

Benefits

• Comprehensive, competitive benefits package.
• Potential eligibility for an annual discretionary bonus.
• Potential eligibility for a profit-sharing payout.
• Opportunities for professional and personal development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED